Head-to-head · Meeting Notes Software
Otter.ai vs Decisions
Otter.ai leads on 0 checks, Decisions on 0, and 8 are even. Who comes out ahead on the 8 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.
Our verdict
- Highest scoreOtter.ai · 9.2/10
- Free planboth
- Most featuresDecisions · 7 of 7
Otter.ai scores higher on our rubric for meeting notes software: 9.2 against 6.8 out of 10; our editors rank them #1 and #23.
Otter.ai is the better fit for established basic transcription and meeting archives. Decisions is the better fit for microsoft-centric decision and minutes tracking.
- Otter.ai fits best
Established basic transcription and meeting archives
- Decisions fits best
Microsoft-centric decision and minutes tracking
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Side by side
| Feature | Otter.ai 9.2/10 Visit ↗ | Decisions 6.8/10 Visit ↗ |
|---|---|---|
| At a glance | ||
| Editor score | 9.2 | 6.8 |
| Ranking | #1 in Meeting Notes Software | #23 in Meeting Notes Software |
| Best for | Established basic transcription and meeting archives | Microsoft-centric decision and minutes tracking |
| Pricing model | Free plan + paid | Paid |
| Starting price | — | $8/user/mo |
| Free plan | ✓ | ✓ |
| Free trial | — | — |
| Features Otter.ai 1/7 · Decisions 7/7 | ||
| Transcription | ✓ | ✓ |
| AI summaries | Not checked yet | ✓ (best) |
| Action-item tracking | Not checked yet | ✓ (best) |
| Searchable archive | Not checked yet | ✓ (best) |
| Meeting recording | Not checked yet | ✓ (best) |
| Speaker labels | Not checked yet | ✓ (best) |
| Note templates | Not checked yet | ✓ (best) |
| Our review | ||
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| Our verdict | Otter.ai is an AI meeting assistant for individuals, small teams, medium-sized teams, and enterprise organizations. It records or joins meetings, creates searchable live and post-meeting transcripts, identifies speakers, and produces… Read the review → |
Decisions is meeting-management software for organizations using Microsoft 365 and Microsoft Teams. It supports structured agendas with templates, time allocations, presenters, tags, and attachments, then carries those structures into… Read the review → |
Strengths and trade-offs
Otter.ai — where it wins
- Searchable transcripts with summaries, speakers, and action items
- Captures Zoom, Google Meet, and Microsoft Teams meetings
- Free plan plus Pro access at $8.33 per user monthly annually
Where it doesn't
- Basic limits transcription to 300 monthly minutes
- Basic allows only 3 lifetime audio/video file imports
- Six-language coverage and a narrower integration set limit breadth
Decisions — where it wins
- Deep Microsoft 365 and Teams integration
- Structured agendas, voting, minutes, and decision logs
- Searchable meeting archive with Planner task synchronization
Where it doesn't
- Paid plans require annual billing
- Speaker attribution is off by default in Teams transcripts
- Platform scope is narrower than broader meeting platforms
- Otter.ai9.2/10 · Free plan
A capable meeting archive with core transcription and summaries at a low paid entry price.
Visit Otter.aiFull verdict → - Decisions6.8/10 · Pricing on request
A Microsoft 365-focused workspace for structured meetings, decisions, and follow-up.
Visit DecisionsFull verdict →
More comparisons
All meeting notes software comparisons → · Full ranking →
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
Last updated · How we research and update