Microsoft SharePoint vs OpenKM

Microsoft SharePoint9.3Visit OOpenKM7.1Visit

Higher score Microsoft SharePoint #1 in Document Management Software 9.3/10 Paid ✓ 3 of 3 features Visit SharePoint

vs

O OpenKM #22 in Document Management Software 7.1/10 Free plan Free plan✓ 3 of 3 features Visit OpenKM

• Microsoft SharePoint fits best

  Microsoft-centric organizations

• OpenKM fits best

  Open-source teams needing enterprise controls

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Side by side

Feature	Microsoft SharePoint 9.3/10 Visit ↗	OOpenKM 7.1/10 Visit ↗
At a glance
Editor score	9.3	7.1
Ranking	#1 in Document Management Software	#22 in Document Management Software
Best for	Microsoft-centric organizations	Open-source teams needing enterprise controls
Pricing model	Paid	Free plan + paid
Starting price	—	—
Free plan	—	✓ (best)
Free trial	—	—
Deployment	Cloud, Mobile	Cloud, Self-hosted, Mobile
Platforms	Web, iOS, Android	Web, Windows, Linux, iOS, Android
Support	Phone, Docs	Phone, Community, Docs
Integrations	6 integrations	12 integrations
Built for	Small business, Mid-market, Enterprise	Small business, Mid-market, Enterprise
Features Microsoft SharePoint 3/3 · OpenKM 3/3
Version history	✓	✓
OCR	✓	✓
Audit logs	✓	✓
Specs
Access control level	Granular	Granular
Storage limit	Not checked yet	Not checked yet
Mobile apps	Ios_android	Ios_android
Our review
Pros	Granular permissions across sites, libraries, folders, and items Version history, OCR, search, and audit logging support controlled document work Connects with Teams, OneDrive, Office apps, Power Automate, and Copilot	Free open-source Community Edition Granular access, audit trails, workflows, and records management OCR, deep search, version comparison, and REST or CMIS APIs
Cons	No free plan is available The listed Business Basic pricing uses annual billing Its strongest ecosystem fit is Microsoft-centric	Paid Cloud and Professional plans require contacting sales Advanced capabilities vary by edition Feature breadth may exceed the needs of simple file storage
Our verdict	Microsoft SharePoint combines document management, collaboration, intranet publishing, and workflow automation in a web-based platform for organizations. It provides document libraries, file storage, sharing, search, permissions, version… Read the review →	OpenKM is a document and records management system for organizations that need to store, organize, search, secure, and govern business content. It combines document repositories, metadata, full-text search, version history, OCR… Read the review →

Strengths and trade-offs

• Microsoft SharePoint — where it wins

  • Granular permissions across sites, libraries, folders, and items
  • Version history, OCR, search, and audit logging support controlled document work
  • Connects with Teams, OneDrive, Office apps, Power Automate, and Copilot

  Where it doesn't

  • No free plan is available
  • The listed Business Basic pricing uses annual billing
  • Its strongest ecosystem fit is Microsoft-centric

• OpenKM — where it wins

  • Free open-source Community Edition
  • Granular access, audit trails, workflows, and records management
  • OCR, deep search, version comparison, and REST or CMIS APIs

  Where it doesn't

  • Paid Cloud and Professional plans require contacting sales
  • Advanced capabilities vary by edition
  • Feature breadth may exceed the needs of simple file storage

• Microsoft SharePoint9.3/10 · Paid

  A Microsoft-integrated document management platform with granular control and workflow automation.

  Visit SharePointFull verdict →
• OOpenKM7.1/10 · Free plan

  A capable open-source DMS with enterprise controls and flexible deployment options.

  Visit OpenKMFull verdict →