Head-to-head · Meeting Notes Software
Circleback vs Decisions
Circleback leads on 0 checks, Decisions on 1, and 8 are even. Who comes out ahead on the 9 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.
Our verdict
- Highest scoreCircleback · 8.2/10
- Lowest starting priceDecisions · $8/user/mo
- Free planboth
- Most featuresDecisions · 7 of 7
Circleback scores higher on our rubric for meeting notes software: 8.2 against 6.8 out of 10; our editors rank them #10 and #23.
Decisions is cheaper to start at $8/user/mo against $15/user/mo.
Circleback is the better fit for flexible capture across work and personal meetings. Decisions is the better fit for microsoft-centric decision and minutes tracking.
- Circleback fits best
Flexible capture across work and personal meetings
- Decisions fits best
Microsoft-centric decision and minutes tracking
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Side by side
| Feature | Circleback 8.2/10 Visit ↗ | Decisions 6.8/10 Visit ↗ |
|---|---|---|
| At a glance | ||
| Editor score | 8.2 | 6.8 |
| Ranking | #10 in Meeting Notes Software | #23 in Meeting Notes Software |
| Best for | Flexible capture across work and personal meetings | Microsoft-centric decision and minutes tracking |
| Pricing model | Free plan + paid | Paid |
| Starting price | $15/user/mo | $8/user/mo (best) |
| Free plan | ✓ | ✓ |
| Free trial | — | — |
| Features Circleback 1/7 · Decisions 7/7 | ||
| Transcription | ✓ | ✓ |
| AI summaries | Not checked yet | ✓ (best) |
| Action-item tracking | Not checked yet | ✓ (best) |
| Searchable archive | Not checked yet | ✓ (best) |
| Meeting recording | Not checked yet | ✓ (best) |
| Speaker labels | Not checked yet | ✓ (best) |
| Note templates | Not checked yet | ✓ (best) |
| Our review | ||
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| Our verdict | Circleback is an AI meeting assistant for individuals and teams that turns conversations into speaker-labeled transcripts, meeting notes, action items, searchable history, and AI insights. It supports online meetings through a bot or… Read the review → |
Decisions is meeting-management software for organizations using Microsoft 365 and Microsoft Teams. It supports structured agendas with templates, time allocations, presenters, tags, and attachments, then carries those structures into… Read the review → |
Strengths and trade-offs
Circleback — where it wins
- Captures online and in-person meetings across desktop and mobile
- Supports 110 languages with speaker-labeled transcripts
- Connects notes and automations to calendars, CRMs, and work tools
Where it doesn't
- Free plan limits meeting and recording history to 30 days
- Monthly Pro and Business billing costs more than annual billing
- HIPAA compliance and unlimited storage require the Enterprise plan
Decisions — where it wins
- Deep Microsoft 365 and Teams integration
- Structured agendas, voting, minutes, and decision logs
- Searchable meeting archive with Planner task synchronization
Where it doesn't
- Paid plans require annual billing
- Speaker attribution is off by default in Teams transcripts
- Platform scope is narrower than broader meeting platforms
- Circleback8.2/10 · Free plan
A flexible meeting assistant spanning online, in-person, mobile, and bot-free capture.
Visit CirclebackFull verdict → - Decisions6.8/10 · Pricing on request
A Microsoft 365-focused workspace for structured meetings, decisions, and follow-up.
Visit DecisionsFull verdict →
All meeting notes software comparisons → · Full ranking →
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update