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Head-to-head · Reservations Software

Bookwhen vs Hotelogix

  • Updated Sep 2026
  • Both researched from official sources
  • 2 checks side by side
Higher score Bookwhen #5 in Reservations Software 7.2/10 Free plan · paid from $16/mo · 14-day trial Free plan✓ 1 of 4 features Visit Bookwhen
Hotelogix #6 in Reservations Software 6.9/10 From $0.55 · 15-day trial ✓ 0 of 4 features Visit Hotelogix

Bookwhen leads on 2 checks, Hotelogix on 0, and 0 are even. Who comes out ahead on the 2 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreBookwhen · 7.2/10
  • Free planonly Bookwhen
  • Most featuresBookwhen · 1 of 4

Bookwhen scores higher on our rubric for reservations software: 7.2 against 6.9 out of 10; our editors rank them #5 and #6.

Bookwhen offers free plan; Hotelogix doesn't. Bookwhen offers automated reminders; Hotelogix doesn't publish it.

Bookwhen is the better fit for classes and events wanting an affordable free start. Hotelogix is the better fit for hotels needing reservations and front-desk operations.

  • Bookwhen fits best

    Classes and events wanting an affordable free start

  • Hotelogix fits best

    Hotels needing reservations and front-desk operations

Advertiser disclosure: iTechGuides is reader-supported. We may earn a commission when you click some links. How we rank.

Side by side

Feature Bookwhen 7.2/10 Visit ↗ Hotelogix 6.9/10 Visit ↗
At a glance
Editor score 7.2 6.9
Ranking #5 in Reservations Software #6 in Reservations Software
Best for Classes and events wanting an affordable free start Hotels needing reservations and front-desk operations
Pricing model Free plan + paid Paid
Starting price $16/mo Not published
Free plan ✓ (best) —
Free trial — —
Free trial length 14 days · no card needed 15 days
Deployment Cloud Cloud, Mobile
Platforms Web Web
Support Live chat, Phone, Docs Phone, Email, Live chat, Docs · 24/7
Integrations 10 integrations 100+ integrations
Built for Solo, Small business, Mid-market Small business, Mid-market, Enterprise
Features Bookwhen 1/4 · Hotelogix 0/4
Online booking Not published Not published
Automated reminders ✓ (best) Not published
Waitlist management Not published Not published
Deposit collection Not published Not published
Specs
Reservation types Not published Not published
Booking channels Not published website
Our review
Pros
  • Free plan supports free events and website integration
  • Recurring schedules, multiple ticket types and group bookings
  • Paid tiers add payments, reminders, waitlists and attendance tracking
  • Combines reservations, front desk, housekeeping, POS, and reporting
  • Direct website booking engine synchronizes availability and rates with the PMS
  • 100 integrations and 24/7 live chat support
Cons
  • Free plan is limited to free events
  • Calendar feeds are one-way, not two-way sync
  • Event focus is less suited to hotel or restaurant reservations
  • Pricing varies by plan and occupancy requirements
  • The Fixed Plan's $0.55 fee is billed annually per booked room night
  • Web is the listed platform; mobile access is available through a hotel app
Our verdict

Bookwhen helps businesses, individuals and nonprofit organisations manage bookings for classes, courses, events and activities. Organisers can create a hosted booking page or embed booking forms on an external website, then set ticket…

Read the review →

Hotelogix is a cloud-based property-management system for hotels, resorts, bed-and-breakfasts, serviced apartments, hostels, and hotel groups. It brings reservations and front-desk management together with housekeeping, point-of-sale…

Read the review →
  1. BookwhenReservations Software 7.2Free plan · paid from $16/mo · 14-day trial
  2. HotelogixReservations Software 6.9From $0.55 · 15-day trial

Strengths and trade-offs

  • Bookwhen — where it wins

    • Free plan supports free events and website integration
    • Recurring schedules, multiple ticket types and group bookings
    • Paid tiers add payments, reminders, waitlists and attendance tracking

    Where it doesn't

    • Free plan is limited to free events
    • Calendar feeds are one-way, not two-way sync
    • Event focus is less suited to hotel or restaurant reservations

  • Hotelogix — where it wins

    • Combines reservations, front desk, housekeeping, POS, and reporting
    • Direct website booking engine synchronizes availability and rates with the PMS
    • 100 integrations and 24/7 live chat support

    Where it doesn't

    • Pricing varies by plan and occupancy requirements
    • The Fixed Plan's $0.55 fee is billed annually per booked room night
    • Web is the listed platform; mobile access is available through a hotel app
  • Bookwhen7.2/10 · Free plan · paid from $16/mo · 14-day trial

    A class-and-event booking system with a free starting plan and paid payment, waitlist and attendance tools.

    Visit BookwhenFull verdict →
  • Hotelogix6.9/10 · From $0.55 · 15-day trial

    A broad hotel operations system with room-night pricing and direct booking tools.

    Visit HotelogixFull verdict →

More comparisons

All reservations software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026

Last updated · How we research and update