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Head-to-head · Appointment Scheduling Software

Bookwhen vs Gymcatch

  • Updated Sep 2026
  • Both researched from official sources
  • 5 checks side by side
Higher score Bookwhen #33 in Appointment Scheduling Software 5.6/10 Free plan · paid from $16/mo · 14-day trial Free plan✓ 4 of 5 features Visit Bookwhen
Gymcatch #134 in Appointment Scheduling Software 4.0/10 From £10/mo ✓ 0 of 5 features Visit Gymcatch

Bookwhen leads on 5 checks, Gymcatch on 0, and 0 are even. Who comes out ahead on the 5 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreBookwhen · 5.6/10
  • Free planonly Bookwhen
  • Most featuresBookwhen · 4 of 5

Bookwhen scores higher on our rubric for appointment scheduling software: 5.6 against 4.0 out of 10; our editors rank them #33 and #134.

Bookwhen offers free plan; Gymcatch doesn't. Bookwhen offers booking pages; Gymcatch doesn't publish it. Bookwhen offers group booking; Gymcatch doesn't publish it. Bookwhen offers automated reminders; Gymcatch doesn't publish it. Bookwhen offers payment collection; Gymcatch doesn't publish it.

Bookwhen is the better fit for event organizers needing tickets, passes, and waitlists. Gymcatch is the better fit for fitness businesses managing classes and memberships.

  • Bookwhen fits best

    Event organizers needing tickets, passes, and waitlists

  • Gymcatch fits best

    Fitness businesses managing classes and memberships

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Side by side

Feature Bookwhen 5.6/10 Visit ↗ Gymcatch 4.0/10 Visit ↗
At a glance
Editor score 5.6 4.0
Ranking #33 in Appointment Scheduling Software #134 in Appointment Scheduling Software
Best for Event organizers needing tickets, passes, and waitlists Fitness businesses managing classes and memberships
Pricing model Free plan + paid Paid
Starting price Not published Not published
Free plan ✓ (best) —
Free trial — —
Deployment Cloud Cloud, Mobile
Platforms Web Web, iOS, Android
Support Live chat, Phone, Docs Email, Live chat, Phone, Docs
Integrations 10 integrations 4 integrations
Built for Solo, Small business, Mid-market Solo, Small business, Mid-market
Features Bookwhen 4/5 · Gymcatch 0/5
Booking pages ✓ (best) Not published
Group booking ✓ (best) Not published
Round-robin scheduling Not published Not published
Automated reminders ✓ (best) Not published
Payment collection ✓ (best) Not published
Specs
Calendar sync One-way Not published
Our review
Pros
  • Customizable booking pages with iframe and API website integration
  • Tickets, memberships, passes, discounts, payments, and waitlists
  • Recurring events with attendance registers and automated reminders
  • Class, appointment, and event scheduling with unlimited bookings
  • Memberships, passes, bundles, courses, billing, and waitlists
  • Web, iOS, and Android apps with payment processing options
Cons
  • Calendar feeds update external calendars one way
  • Free plan allows only free events and 50 bookings monthly
  • No round-robin scheduling capability
  • No free plan is listed
  • Memberships, courses, waivers, and other features use a £2 monthly bolt-on
  • The integration set centers on Stripe, GymcatchPay, GoCardless, and Zoom
Our verdict

Bookwhen is web-based booking software for businesses, individuals, and nonprofit organizations running classes, courses, activities, events, and virtual sessions. It combines hosted customizable booking pages with embeddable schedules,…

Read the review →

Gymcatch is booking and customer management software for independent fitness and wellness businesses, including gyms, studios, instructors, and clubs. It brings together class, appointment, and event scheduling with online booking through…

Read the review →
  1. BookwhenAppointment Scheduling Software 5.6Free plan · paid from $16/mo · 14-day trial
  2. GymcatchAppointment Scheduling Software 4.0From £10/mo

Strengths and trade-offs

  • Bookwhen — where it wins

    • Customizable booking pages with iframe and API website integration
    • Tickets, memberships, passes, discounts, payments, and waitlists
    • Recurring events with attendance registers and automated reminders

    Where it doesn't

    • Calendar feeds update external calendars one way
    • Free plan allows only free events and 50 bookings monthly
    • No round-robin scheduling capability

  • Gymcatch — where it wins

    • Class, appointment, and event scheduling with unlimited bookings
    • Memberships, passes, bundles, courses, billing, and waitlists
    • Web, iOS, and Android apps with payment processing options

    Where it doesn't

    • No free plan is listed
    • Memberships, courses, waivers, and other features use a £2 monthly bolt-on
    • The integration set centers on Stripe, GymcatchPay, GoCardless, and Zoom
  • Bookwhen5.6/10 · Free plan · paid from $16/mo · 14-day trial

    A flexible event booking tool with tickets, waitlists, payments, and recurring schedules.

    Visit BookwhenFull verdict →
  • Gymcatch4.0/10 · From £10/mo

    A fitness-focused scheduler covering bookings, memberships, payments, and attendance.

    Visit GymcatchFull verdict →

All appointment scheduling software comparisons → · Full ranking →

Guides on appointment scheduling software

Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026

Last updated · How we research and update