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Head-to-head · Class Registration Software

Amilia SmartRec vs Bookwhen

  • Updated Oct 2026
  • Both researched from official sources
  • 3 checks side by side
Higher score Amilia SmartRec #3 in Class Registration Software 8.7/10 Paid ✓ 2 of 4 features Visit Amilia
Bookwhen #8 in Class Registration Software 8.2/10 Free plan · 14-day trial Free planFree trial✓ 1 of 4 features Visit Bookwhen

Amilia SmartRec leads on 0 checks, Bookwhen on 1, and 2 are even. Who comes out ahead on the 3 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreAmilia SmartRec · 8.7/10
  • Free planonly Bookwhen
  • Free trialonly Bookwhen
  • Most featuresAmilia SmartRec · 2 of 4

Amilia SmartRec scores higher on our rubric for class registration software: 8.7 against 8.2 out of 10; our editors rank them #3 and #8.

Bookwhen offers free plan; Amilia SmartRec doesn't.

Amilia SmartRec is the better fit for recreation operators needing facility and membership tools. Bookwhen is the better fit for small organizers starting with free event booking.

  • Amilia SmartRec fits best

    Recreation operators needing facility and membership tools

  • Bookwhen fits best

    Small organizers starting with free event booking

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature Amilia SmartRec 8.7/10 Visit ↗ Bookwhen 8.2/10 Visit ↗
At a glance
Editor score 8.7 8.2
Ranking #3 in Class Registration Software #8 in Class Registration Software
Best for Recreation operators needing facility and membership tools Small organizers starting with free event booking
Pricing model Paid Free plan + paid
Starting price $99/mo $160/yr
Free plan — ✓ (best)
Free trial — 14 days
Deployment Cloud, Mobile Cloud
Platforms Web, iOS, Android Web
Support Email, Live chat, Phone, Docs Live chat, Phone, Docs
Integrations 9 integrations 10 integrations
Built for Small business, Mid-market, Enterprise Solo, Small business, Mid-market
Features Amilia SmartRec 2/4 · Bookwhen 1/4
Online payments ✓ (best) Not checked yet
Recurring classes Not checked yet Not checked yet
Waitlists Not checked yet Not checked yet
Automated reminders ✓ ✓
Specs
Registration limit Not checked yet Not checked yet
Class formats Not checked yet Not checked yet
Our review
Pros
  • Registers classes, activities and drop-ins with custom forms and payments.
  • Combines household memberships, attendance, waitlists and facility access.
  • Offers web, iOS, Android and API access, plus listed integrations.
  • Hosted booking pages can be embedded on external websites
  • Recurring schedules, waitlists and attendance registers support class operations
  • Accepts online and offline payments with automated reminders
Cons
  • There is no free plan; Standard starts at $99 per month.
  • Standard is capped at 10 facilities, 5,000 active accounts and 1 online store.
  • Advanced costs $499 per month; Custom pricing is quote-based.
  • Free plan is limited to free events
  • Calendar feeds are one-way, not two-way synchronization
  • Memberships and attendance tracking start on paid plans
Our verdict

Amilia SmartRec brings online registration and recreation management together for nonprofits, parks and recreation departments, and businesses. Participants can register and pay for classes, activities, drop-ins, memberships and…

Read the review →

Bookwhen is a web-based booking system for businesses, individuals and nonprofits running classes, courses, events or activities. Organizers can publish a hosted booking page or embed booking forms on an existing site, set ticket types and…

Read the review →
  1. Amilia SmartRecClass Registration Software 8.7Paid
  2. BookwhenClass Registration Software 8.2Free plan · 14-day trial

Strengths and trade-offs

  • Amilia SmartRec — where it wins

    • Registers classes, activities and drop-ins with custom forms and payments.
    • Combines household memberships, attendance, waitlists and facility access.
    • Offers web, iOS, Android and API access, plus listed integrations.

    Where it doesn't

    • There is no free plan; Standard starts at $99 per month.
    • Standard is capped at 10 facilities, 5,000 active accounts and 1 online store.
    • Advanced costs $499 per month; Custom pricing is quote-based.

  • Bookwhen — where it wins

    • Hosted booking pages can be embedded on external websites
    • Recurring schedules, waitlists and attendance registers support class operations
    • Accepts online and offline payments with automated reminders

    Where it doesn't

    • Free plan is limited to free events
    • Calendar feeds are one-way, not two-way synchronization
    • Memberships and attendance tracking start on paid plans
  • Amilia SmartRec8.7/10 · Paid

    Class registration, memberships, payments and facility tools in one recreation platform.

    Visit AmiliaFull verdict →
  • Bookwhen8.2/10 · Free plan · 14-day trial

    A flexible booking system with a free entry plan and paid tools for managing classes.

    Visit BookwhenFull verdict →

More comparisons

All class registration software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update