Capture the website with your computer’s screenshot function, then add the saved image to Google Docs with Insert > Image > Upload from computer. Docs does not have a dedicated caption feature, so type a short, descriptive caption below the image. For a closer visual link between image and caption, place them in a two-row table or compose them together in a Drawing.
Capture the website screenshot
- Open the relevant website and navigate to the page or state you need to document.
- Use your computer’s screenshot function to capture the useful part of the screen. Save the screenshot as an image file, or keep it on the clipboard if you plan to paste it directly into Docs.
- Check that the captured area shows the detail your report discusses. If the page contains sensitive information, remove or obscure it before sharing the report.
Google Docs is where you insert and arrange an image; it is not a universal website screenshot command. Screenshot keyboard shortcuts vary by operating system, so use the screenshot function available on your computer.
Insert the screenshot into Google Docs
Upload a saved screenshot
- In the document, click where the screenshot should appear.
- Select Insert > Image > Upload from computer.
- Choose the screenshot file and insert it.
Use another insertion method
Docs also supports image sources such as Drive, Photos, Stock & web, Camera, and By URL. You can also drag an image from your computer or a website into the document, or copy and paste an image. Choose the method that fits where your screenshot is stored and how you captured it.
Add a clear caption
Google Docs does not provide a dedicated caption feature according to guidance from a volunteer Google Docs Editors Community Product Expert responding on June 29, 2026; this is community guidance, not an official Google product guarantee. The straightforward workaround is to add ordinary text below the image.
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A useful caption answers two questions: what am I looking at, and why does it matter to this report? Identify the page or interface and the relevant action, state, or detail. If the report refers to screenshots by figure number, include that number in the caption.
For example: Figure 2. The account settings page shows the selected privacy option. Use the example as a pattern, not as a description of a real capture.
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Keep the image and caption together
| Layout | How to use it | Practical trade-off |
|---|---|---|
| Text below the image | Insert the screenshot, then type the caption on the next line. | Fastest to edit, but the image and text are not grouped as one object. |
| Two-row, one-column table | Put the screenshot in the first row and the caption in the second. Hide the borders by changing their color or width if you want the table structure to be unobtrusive. | Keeps image and caption visually associated during editing; the caption remains ordinary document text. |
| Drawing | Use Insert > Drawing and its tools to add an image and a text box, arrange them, then insert the composed drawing into the document. | Groups image and caption more deliberately, but the caption is composed inside the drawing rather than entered as the next line of document text. |
The table approach is a practical workaround recommended by a community Product Expert; Google’s Drawing tools provide another way to combine an image and text. These are layout choices, not automatic caption or figure-numbering features.
Add alt text for accessibility
A visible caption and alt text serve different purposes. The caption is text readers see in the report; alt text provides an audio description of visual content for screen-reader users. Add alt text when the screenshot conveys information that is not already explained in nearby text. Do not rely on the caption as the only description of meaningful visual data.
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- The screenshot is missing after insertion: Confirm that you selected the intended file in Insert > Image > Upload from computer, or try dragging the file into the document or copying and pasting it.
- The caption moves away from the image: Put the image and caption in separate rows of a two-row table, or compose them together in a Drawing.
- The caption looks like an automatic figure label: Docs-specific guidance reviewed here describes manual caption workarounds, not automatic figure numbering. Type the figure number and description yourself if your report needs them.
- Screen-reader users lack context: Add alt text that describes the relevant visual information, and ensure the report text explains any meaningful data not conveyed elsewhere.
Or skip the browser setup
If you need a screenshot through an API instead of manually capturing the screen, ScreenshotNeo can return an image or PDF from one GET request. Its capture flow accepts cookie banners and removes known consent platforms, newsletter popups, and chat widgets before the shot; each step can be turned off. Bot checks or CAPTCHAs, blank pages, timeouts, failed loads, and cache hits are not billed, and responses identify the page verdict and billing status. It also offers an MCP server for AI agents using Claude, Cursor, or another MCP client.
Example request saving a WebP screenshot of Stripe:
curl -G "https://api.screenshotneo.com/v1/shot" -d access_key=YOUR_API_KEY --data-urlencode url=https://stripe.com -o shot.webp
See the ScreenshotNeo API documentation for request options. Plans include 1,000 screenshots per month free with no card; paid plans start at $5 for 3,000. Learn about ScreenshotNeo or sign up for 1,000 free screenshots a month with no card.
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