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Project management software with time tracking connects planned work to recorded effort. That link lets teams compare estimates with actual hours, see where time went, and—when the tool supports it—review timesheets or identify billable work. The best fit depends on whether tracking is built into the work item, how much reporting and approval your team needs, and which features your plan includes.
What to compare before choosing
Time tracking is most useful when each entry stays attached to the task or work item it describes. A timer captures effort as it happens; manual entry covers meetings, offline work, and retrospective logging. For planning, check whether estimates and actuals can be viewed together. For client work, check billable categorization and whether reports support your invoicing process.
- Tracking method: Can users run a timer, add time manually, or do both?
- Estimate versus actual: Can the team record a task estimate and compare it with logged and remaining time?
- Reporting and review: Can reports be grouped by project, person, date, or other useful dimensions? Are timesheets reviewable or subject to approval?
- Plan and permissions: Which tier includes the features, and who can log, view, edit, or approve time?
- Data handling: If tracking uses a connected provider, review which company processes or stores the records and its security and privacy terms.
Project management tools with documented time tracking
The following options are grounded in official product and help documentation. They are not independent performance rankings, and their feature availability can depend on plan, configuration, and date.
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ClickUp: task tracking with timesheets and plan-specific limits
ClickUp documents both timers and manual time entries. Its product page describes background timers, billable rates, exportable reports, and reporting by project, person, or date range; these are vendor-described capabilities, not independent test results. See ClickUp’s project time-tracking overview.
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A workspace owner or admin enables time tracking. ClickUp says timesheets can be used to track, view, and submit task time, and tracked time can roll up from subtasks and nested subtasks. Business and higher workspaces can track time without associating it with a task. See ClickUp’s time-tracking introduction.
Limits matter: ClickUp’s published table lists 100 time-entry uses on Free Forever and unlimited uses on the listed paid plans for creating, editing, or deleting entries. Advanced features—including billable entries, descriptions, tags, timesheet-originated entries, and tracking without a task—have separate plan limits. Timesheet approvals are not listed on Free Forever or Unlimited, are limited on Business, and are listed on Business Plus and Enterprise. ClickUp says availability and limits may change, so verify the current table for the exact plan before deciding: ClickUp’s feature availability and limits.
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Asana: estimated-versus-actual reporting on eligible plans
Asana’s time-tracking feature adds estimated and actual time fields to a project. Actual time can be recorded with a timer or entered manually; entries can be included in dashboards and exported as CSV. Asana’s help page lists Advanced, Enterprise, Enterprise Plus, and certain legacy plans as eligible. Check the Asana time-tracking help page for current eligibility.
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Asana also describes historical logs showing who recorded time and when, charts comparing estimates with actuals, and reporting by assignee, project section, and priority. Its feature page identifies Advanced, Enterprise, and Enterprise Plus. See Asana’s time-tracking feature page.
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Jira Cloud: native work logs with configurable tracking
Jira Cloud supports work logging and configurable time tracking. Atlassian says tracking is enabled by default and administrators can set working hours and days, choose time display formats and default units, and control who can log work. Teams can enter original estimates, log work, and compare original estimates with actual and remaining time. Reporting and permissions are described in Atlassian’s guide to logging time on an issue and time-tracking configuration guide.
Atlassian Marketplace apps can replace Jira’s default tracking provider to add functionality. That can introduce another data processor: Atlassian cautions that third-party providers may store data with their developers. Review each provider’s privacy and security information before connecting it.
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How to match a tool to your workflow
Choose task-level visibility for project planning
If your main question is whether work is taking more or less effort than expected, prioritize estimates and actuals tied to individual tasks or work items. Check that a manager can see the comparison in the project views or reports the team already uses.
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If the process requires employees to submit time for review, verify that the exact plan supports timesheets and approvals. A timer alone does not establish an approval workflow; ask who can submit, review, and amend entries.
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Choose billable tagging for client work
Confirm that users can mark entries as billable and that reporting can produce the breakdown your billing process needs. Check whether those capabilities are included in the selected plan rather than assuming they accompany basic time logging.
Consider integrated tracking when native functions are insufficient
A connected provider may offer tracking or reporting beyond the project tool’s native features, but it also adds a vendor and data path. Assess its permissions, privacy and security terms, and whether records remain connected to the relevant tasks.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Why a timer and manual entry both matter
Timers are convenient when someone can start and stop tracking while working. Manual entry is necessary for time that cannot be captured in the moment, such as a meeting or offline task. Asana, ClickUp, and Jira document ways to record time without relying exclusively on a live timer. Before rollout, decide whether staff may add time retrospectively and what level of detail each entry needs. See Asana’s tracking methods, ClickUp’s tracking overview, and Jira’s work-log guide.
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Check plan entitlements and permissions before rollout
Do not compare products by feature name alone. Confirm the current entitlement for the exact plan and account type, including usage limits, billable fields, reporting, exports, timesheet approvals, and tracking without a task. For team adoption, also verify who can record, view, edit, and approve entries. Plan tables and product terms can change; the official ClickUp and Asana pages linked above and Jira’s configuration guide are the appropriate places to confirm current details.
Quick Recap
A practical way to evaluate candidates
- Map the workflow. Identify what the team estimates, what needs to be logged, whether work is billable, and who reviews timesheets.
- Test a representative project. Create a few tasks with estimates, record both timed and manual entries, and see whether actual and remaining effort are understandable.
- Inspect reporting. Confirm that the team can group or export the data it needs by project, person, date, or other relevant field.
- Verify plan and role access. Check the official entitlement table and test the permissions for an ordinary user, manager, and administrator as relevant.
- Review connected services. If an integration is involved, establish where records are processed or stored and whether that meets your organization’s requirements.
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