Workflow
Workflow: A broad proofing workspace for web, video, documents, and client approvals. Ranked #10 of 29 in Design Proofing Software by our editors (8.0/10); pricing: Free plan · 14-day trial; best for web and asset review with guest clients.
At a glance
- Editor score8.0 / 10
- PricingFree plan · 14-day trial
- Best forWeb and asset review with guest clients
- Free planYes
- Paid from$16/seat/mo
- Approval workflowYes
- Facts checked20 Sep 2026
Where it wins
- Supports comments, approvals, version history, and guest review links
- Reviews live websites, videos, images, documents, and creative files
- Includes client portals, project boards, and guided reviewer tours
Where it doesn't
- Standard pricing starts at $16 per seat monthly with annual billing
- Integrations focus on selected tools such as Figma, Slack, and Zapier
- Uploads are limited to 5GB per file
Our verdict on Workflow
Workflow is a web-based design proofing platform for designers, small agencies, teams, and their clients. It brings feedback for live websites, images, videos, PDFs, presentations, Figma files, and Adobe files into one review process. Reviewers can comment on work, record feedback, track versions, and approve deliverables through shareable links without creating accounts. Project boards, client portals, and guided reviewer tours extend it beyond basic annotation.
Its freemium model includes a free plan and a 14-day trial. The published Standard plan costs $16 per seat per month with annual billing and adds unlimited uploads, unlimited comment-only users and reviewers, recorded video feedback, Kanban board view, and client portals. The product’s strongest functional advantage is breadth: on-asset comments and threaded feedback sit alongside change requests, approvals, preserved comments across versions, browser details for live website reviews, and timestamped video comments. That combination suits teams handling several asset types in the same client workflow.
Workflow fits organizations that want guest-friendly review without requiring every client to create an account. Its web app and Chrome extension support browser-based work, while integrations with Figma, Slack, Zapier, Photoshop, and the Pixel Perfect Chrome Extension connect it to selected design and collaboration tools. The product is more focused on structured feedback than on AI-assisted workflows, and its 5GB per-file limit may matter for larger assets. Choose Workflow for mixed web and creative-asset approvals with external reviewers; consider a narrower tool if your team only needs lightweight image comments or a different ecosystem focus.
Your product? Our editors can test Workflow in depth and publish a review, labelled as paid · from $149/mo →
Workflow pricing
All 1 Workflow plans and prices →
Workflow fact sheet
| Free plan | Yes |
|---|---|
| Paid from | $16/seat/mo |
| Supported file types | JPEG, PNG, GIF, BMP, WebP, SVG, TIFF, AVIF, APNG, ICO, MP4, WebM, MOV, AVI, PPT, PPTX, Keynote, ODP, PDF, DOC, DOCX, ODT, XLS, XLSX, ODS, PSD, AI, InDesign |
| Annotation tools | Yes |
| Approval workflow | Yes |
| Version history | Yes |
| Guest reviewers | Yes |
| Maximum upload size | Not verified |
| Free trial | 14 days · no card needed |
| Money-back guarantee | 60 days |
| Deployment | Cloud, Browser extension |
| Platforms | Web, Chrome extension |
| Support | Email, Docs |
| Built for | Solo, Small business, Mid-market (editorial estimate) |
| Integrations | 5 integrations: Figma, Slack, Zapier, Photoshop, Pixel Perfect Chrome Extension See all → |
| Pricing | Free plan · 14-day trial (source) |
| Website | workflow.design |
| Facts checked | 20 Sep 2026 |
Workflow integrations
Workflow lists 5 integrations on its own site.
- Figma
- Slack
- Zapier
- Photoshop
- Pixel Perfect Chrome Extension
See all Workflow integrations →
Alternatives to Workflow
- ReviewStudioA flexible proofing workspace with strong file coverage and a practical free tier.9.2
- Artwork FlowA broad packaging proofing platform with compliance checks, workflows, and asset management.9.1
- AshoreAshore brings multi-format proofing, workflow automation, and branded reviews into one platform.9.0
See all Workflow alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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