Workflow review
A broad proofing workspace for web, video, documents, and client approvals.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Workflow is a web-based design proofing platform for designers, small agencies, teams, and their clients. It brings feedback for live websites, images, videos, PDFs, presentations, Figma files, and Adobe files into one review process. Reviewers can comment on work, record feedback, track versions, and approve deliverables through shareable links without creating accounts. Project boards, client portals, and guided reviewer tours extend it beyond basic annotation.
Its freemium model includes a free plan and a 14-day trial. The published Standard plan costs $16 per seat per month with annual billing and adds unlimited uploads, unlimited comment-only users and reviewers, recorded video feedback, Kanban board view, and client portals. The product’s strongest functional advantage is breadth: on-asset comments and threaded feedback sit alongside change requests, approvals, preserved comments across versions, browser details for live website reviews, and timestamped video comments. That combination suits teams handling several asset types in the same client workflow.
Workflow fits organizations that want guest-friendly review without requiring every client to create an account. Its web app and Chrome extension support browser-based work, while integrations with Figma, Slack, Zapier, Photoshop, and the Pixel Perfect Chrome Extension connect it to selected design and collaboration tools. The product is more focused on structured feedback than on AI-assisted workflows, and its 5GB per-file limit may matter for larger assets. Choose Workflow for mixed web and creative-asset approvals with external reviewers; consider a narrower tool if your team only needs lightweight image comments or a different ecosystem focus.
Workflow pros and cons
- Where it wins
- Supports comments, approvals, version history, and guest review links
- Reviews live websites, videos, images, documents, and creative files
- Includes client portals, project boards, and guided reviewer tours
- Where it doesn't
- Standard pricing starts at $16 per seat monthly with annual billing
- Integrations focus on selected tools such as Figma, Slack, and Zapier
- Uploads are limited to 5GB per file
Workflow fact sheet, pricing and score →
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