TotalCoaching review
A mobile-first coaching workspace covering programs, scheduling, tracking, and client communication.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
TotalCoaching is online personal training software for personal trainers and fitness businesses. It combines training and meal plan creation with mobile program delivery, workout and nutrition logs, progress reporting, shared calendars, client messaging, assessments, and feedback. Its white-label branding and reusable templates also suit coaches that want a consistent client experience across ongoing programs.
The paid plan structure scales by client and trainer capacity. Starter supports 5 clients and 1 trainer, while Starter+ supports 10 clients and 1 trainer. Pro raises the limits to 20 clients and 3 trainers; Pro+ supports 50 clients and 5 trainers. Studio supports 100 clients and 10 trainers, Studio+ supports 200 clients and 15 trainers, and Enterprise supports 1,000 clients and 30 trainers. A 30-day trial is available after booking a demo. The software runs on web, iOS, and Android, with YouTube and Vimeo integrations listed for media use.
Its strongest fit is a coaching operation that wants program design, nutrition tracking, scheduling, communication, assessments, custom data tracking, and progress views in one system. Features such as progression bars, reports, questionnaires, forums, workout feedback, and shared calendars extend it beyond simple appointment scheduling. Coaches should choose it when mobile client delivery and capacity-based scaling matter. It is less suitable for a coach seeking a free product, a plan without client or trainer caps, or a broader integration ecosystem than the listed YouTube and Vimeo connections.
TotalCoaching pros and cons
- Where it wins
- Delivers training and meal plans through iOS and Android client apps
- Combines scheduling, logs, assessments, reports, and messaging
- Supports reusable templates and white-label client app branding
- Where it doesn't
- No free plan is available
- Client and trainer limits vary by plan
- The trial follows a booked demo
TotalCoaching fact sheet, pricing and score →
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