SmartRoom
SmartRoom: A high-control virtual data room for sensitive transactions and due diligence. Ranked #13 of 32 in Data Room Software by our editors (7.6/10); pricing: Paid; best for high-assurance per-transaction deployments.
At a glance
- Editor score7.6 / 10
- PricingPaid
- Best forHigh-assurance per-transaction deployments
- Free planNo
- Paid from$10,000/yr
- Audit trailYes
- Founded1998 · Los Angeles, California, United States
- Facts checked20 Sep 2026
Where it wins
- Document-level controls cover viewing, printing, saving, and modifying.
- Audit logs, alerts, watermarking, and SmartLock support oversight.
- Q&A, DocuSign, Office Online, mobile, and desktop sync support deal work.
Where it doesn't
- The starting price is $1,000 per transaction.
- There is no free plan.
- Storage and maximum file-size limits are not stated.
Our verdict on SmartRoom
SmartRoom is a cloud-based virtual data room for sharing, managing, and collaborating on sensitive documents. It is designed for M&A, private equity, asset-backed securities, restructuring, legal, and compliance workflows. Teams can control document actions at the file level, manage due diligence through a structured Q&A workflow, and support electronic signing through DocuSign. The product is suited to organizations that need controlled deal collaboration rather than a general-purpose file-sharing workspace.
Its strongest area is transaction control. Permissions can govern viewing, printing, saving, and modifying files, while audit logs, reporting, and activity alerts provide visibility into activity. Dynamic watermarking adds document-level protection, and SmartLock can revoke access after a file has been downloaded. Office Online document creation and collaboration, SmartDrive desktop synchronization, and a mobile app for managing due diligence extend the workflow beyond the main web platform. Integrations include Box, Microsoft Office 365, Salesforce, Intapp DealCloud, Midaxo, ToltIQ, and DocuFi.
Pricing is structured around either a $1,000 SmartRoom transaction plan or a $10,000 SmartRoom annual plan billed annually. Both plans include an enterprise virtual data room and dedicated assistance; the transaction option also lists self-launching capabilities, while the annual option lists predictable annual pricing. There is no free plan. SmartRoom should be considered by deal teams that value granular permissions, auditability, watermarking, Q&A, signing, and post-download access control. Organizations seeking a lower-cost or more broadly documented option may prefer an alternative, particularly when storage and maximum file-size limits are important purchasing criteria.
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SmartRoom pricing
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SmartRoom fact sheet
| Free plan | No |
|---|---|
| Paid from | $10,000/yr |
| Storage included | Not verified |
| Maximum file size | Not verified |
| Audit trail | Yes |
| Document watermarking | Yes |
| Q&A workspace | Yes |
| E-signatures | Yes |
| Mobile apps | Yes |
| Deployment | Cloud, Mobile |
| Platforms | Web |
| Compliance & security | SOC 2, GDPR, 2FA |
| Support | Email, Phone · 24/7 |
| Built for | Mid-market, Enterprise (editorial estimate) |
| Integrations | 7 integrations: Box, Microsoft Office 365, Salesforce, Intapp DealCloud, Midaxo, ToltIQ … See all → |
| Pricing | Paid (source) |
| Website | smartroom.com |
| Facts checked | 20 Sep 2026 |
SmartRoom integrations
SmartRoom lists 7 integrations on its own site.
- Box
- Microsoft Office 365
- Salesforce
- Intapp DealCloud
- Midaxo
- ToltIQ
- DocuFi
See all SmartRoom integrations →
Alternatives to SmartRoom
- iDeals Virtual Data RoomBroad deal-room coverage for enterprise transactions, with pricing handled through sales.8.9
- ShareVaultA controlled data room for regulated transactions, with broad storage, signing, and security integrations.8.8
- SS&C Intralinks DealCentreA transaction-focused VDR that adds preparation, outreach, Q&A and AI analysis.8.7
See all SmartRoom alternatives →
Also Ranked In
SmartRoom is ranked in 3 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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