SimpleIndex
SimpleIndex: A Windows capture tool for organizations that need OCR, indexing, and automated filing. Ranked #23 of 27 in Document Scanning Software by our editors (6.2/10); pricing: 30-day trial; best for organizations needing indexed capture workflows.
At a glance
- Editor score6.2 / 10
- Pricing30-day trial
- Best forOrganizations needing indexed capture workflows
- Free planNo
- Founded1999 · Knoxville, Tennessee
- Facts checked20 Sep 2026
Where it wins
- Barcode recognition, OCR, and searchable PDF output
- Batch processing with database and ODBC integration
- Unattended processing plus SharePoint and DMS output
Where it doesn't
- Windows is the only listed platform
- Standard requires a $600 one-time purchase
- Advanced OCR engines and outputs require Professional
Our verdict on SimpleIndex
SimpleIndex is Windows document-capture software for scanning, importing, OCR-processing, indexing, and filing paper or electronic documents. It is aimed at small businesses, departments, distributed scanning environments, and larger organizations with multiple locations. Scanner support includes TWAIN and ISIS, while mobile camera capture works through shared cloud folders. Core workflows cover barcode recognition, zone and full-page OCR, searchable PDFs, batch document separation, and automated file naming.
The published plans use perpetual one-time licensing. Standard costs $600 and includes barcode recognition, full-page OCR, database lookup, automatic file naming, and searchable PDF output. Professional costs $1,800 and adds FineReader, AWS Textract, and LLM engines; dynamic OCR, mark recognition, handwriting support; QuickBooks integration and ISIS scanning; plus SharePoint, email, and document-management output. A 30-day free trial is available. Optional support and updates after the first year cost $100 per year for Standard or $300 per year for Professional.
SimpleIndex fits organizations that need indexed capture tied to existing databases, folders, email, SharePoint, QuickBooks, or document-management systems. Command-line and unattended processing support server-based workflows, while export formats include TIFF, JPEG, PDF, and PDF/A. The product is a stronger match for Windows-centered operations with structured filing requirements than for teams seeking a browser-first or cross-platform scanner. Choose Standard for core OCR and indexing; choose Professional when advanced OCR engines, handwriting, QuickBooks, or broader output options are central to the workflow.
Your product? Our editors can test SimpleIndex in depth and publish a review, labelled as paid · from $149/mo →
SimpleIndex pricing
All 4 SimpleIndex plans and prices →
SimpleIndex fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| OCR languages | Not verified |
| Scanner support | Yes |
| Camera capture | Yes |
| Batch scanning | Yes |
| Searchable PDF | Yes |
| Supported platforms | Windows |
| Export formats | TIFF, JPEG, PDF, PDF/A |
| Free trial | 30 days |
| Deployment | Self-hosted, Desktop |
| Platforms | Windows |
| Support | Phone, Email, Docs |
| Built for | Small business, Enterprise (editorial estimate) |
| Integrations | 7 integrations: SharePoint, QuickBooks, ODBC databases, SQL databases, email, network folders … |
| Pricing | 30-day trial (source) |
| Website | simpleindex.com |
| Facts checked | 20 Sep 2026 |
SimpleIndex integrations
SimpleIndex lists 7 integrations on its own site.
- SharePoint
- QuickBooks
- ODBC databases
- SQL databases
- network folders
- document management systems
Alternatives to SimpleIndex
- NAPS2A capable no-cost scanner app with broad driver support, OCR, and automation.9.4
- ScanSnap HomeA free ScanSnap companion for organized scanning, OCR, search, and cloud export.9.2
- Brother iPrint&ScanA capable free companion app for Brother owners who need everyday scanning tools.9.0
See all SimpleIndex alternatives →
Used SimpleIndex? Be the first to review it
The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used SimpleIndex for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.
Write a reviewTwo minutes · verified accounts only · read by an editor before it appears
Featured on iTechGuides
SimpleIndex is listed in our Document Scanning Software directory. Add the badge to your site — it links back to this page.
<a href="https://www.itechguides.com/products/simpleindex/"><img src="https://www.itechguides.com/best/badge/simpleindex.svg" alt="Featured on iTechGuides" width="230" height="46"></a>
Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update