RoomFlow
RoomFlow: A focused web-based toolkit for rent, compliance, maintenance and HMO room tracking. Ranked #201 of 267 in Property Management Software by our editors (3.0/10); pricing: 14-day trial; best for HMO landlords needing room-level oversight.
At a glance
- Editor score3.0 / 10
- Pricing14-day trial
- Best forHMO landlords needing room-level oversight
- Free planNo
- Online rent collectionYes
- Facts checked21 Sep 2026
Where it wins
- Room-by-room HMO tracking supports detailed portfolio oversight
- Automatic rent reminders, tenant portals and maintenance ticket tracking
- Open Banking, Stripe and Making Tax Digital export support
Where it doesn't
- Web-only access may not suit landlords seeking native mobile apps
- No free plan; access is limited to a 14-day free trial
- Portfolio tools do not cover every broader property-management need
Our verdict on RoomFlow
RoomFlow is property management software for UK landlords and HMO operators managing from one to more than 50 rooms. Its feature set brings together rent collection, automatic tenant reminders, tenant portals, maintenance issue reporting, compliance calendars, document storage, bank reconciliation, reporting and Making Tax Digital exports. The strongest fit is for HMO landlords who need room-by-room oversight alongside day-to-day property administration rather than a tool focused only on rent collection.
The product is paid and includes a 14-day free trial, with no free plan. Starter covers rent collection and automatic reminders, a tenant portal, a compliance calendar, document storage and email support; the cheapest plan includes up to 3 properties and 20 rooms. Growth adds everything in Starter, plus bank reconciliation, WhatsApp and email reminders, an AI assistant and priority support. Pro adds multi-user access, team roles, audit logs, advanced reports and phone support. This tier structure makes the progression clear: operational basics first, financial and communication tools next, then broader controls for teams and larger portfolios.
RoomFlow runs on the web and connects with Stripe Payments and Open Banking. That combination supports online rent collection and reconciliation within a wider workflow that includes maintenance, compliance and tax exports. Its breadth is useful for landlords who want these functions in one system, while the web-only coverage may be less suitable for users specifically seeking native mobile apps. Choose RoomFlow for room-level HMO management, tenant communication and compliance tracking; consider an alternative if native mobile access or a narrower specialist workflow is the priority.
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RoomFlow pricing
All 3 RoomFlow plans and prices →
RoomFlow fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| Online rent collection | Yes |
| Tenant portal | Yes |
| Maintenance management | Yes |
| Property accounting | Yes |
| Included units | 20 units |
| Lease management | Not verified |
| Mobile app coverage | Web only |
| Free trial | 14 days · no card needed |
| Deployment | Cloud |
| Platforms | Web |
| Compliance & security | GDPR |
| Support | Email, Phone |
| Built for | Solo, Small business (editorial estimate) |
| Integrations | 2 integrations: Stripe Payments, Open Banking |
| Pricing | 14-day trial (source) |
| Website | roomflow.co.uk |
| Facts checked | 21 Sep 2026 |
RoomFlow integrations
RoomFlow lists 2 integrations on its own site.
- Stripe Payments
- Open Banking
Alternatives to RoomFlow
- RealPage OneSiteA connected multifamily suite spanning leasing, finance, maintenance, compliance, and automation.9.2
- GuestyA broad short-term rental platform with channel, operations, and owner-management tools.9.0
- RealPage Commercial Property ManagementA focused commercial leasing system for accounting, recoveries, tenant service, and portfolio reporting.8.8
See all RoomFlow alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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