Rapla
Rapla: A free desktop scheduler for rooms, people, equipment and events. Ranked #25 of 25 in Resource Management Software by our editors (6.8/10); pricing: Free plan; best for free desktop resource calendars.
At a glance
- Editor score6.8 / 10
- PricingFree plan
- Best forFree desktop resource calendars
- Free planYes
- Paid fromFree
- Founded2000
- Facts checked20 Sep 2026
Where it wins
- Free open-source scheduling across Windows, macOS and Linux
- Conflict detection, recurring appointments and specialized calendar views
- Fine-grained permissions with PDF, iCal and email notifications
Where it doesn't
- No verified capacity planning or workload management
- No skills matching or scenario planning
- Rapla 3 web app and API are still in development
Our verdict on Rapla
Rapla is open-source software for scheduling rooms, people, equipment and events. It is suited to universities, schools, hospitals, gyms and seminar houses that need resource calendars, reservation management and availability views. Month, week and day calendars sit alongside specialized scheduling views, while configurable resource, person and event types support different planning structures. Recurring appointments can include exceptions, and resource requests, double-booking conflict detection and permissions help coordinate shared use.
The published product details show a free model with standalone and client-server desktop operation on Windows, macOS and Linux. Storage can use a file or database, giving organizations a choice between a simpler standalone arrangement and a multi-user deployment. Exchange and iCal are listed integrations, and users can export calendars to PDF and iCal. Email notifications are sent when a resource is allocated. These capabilities make Rapla a practical fit where scheduling clarity, reservation control and desktop availability matter more than a broad enterprise planning stack.
Rapla’s focus is narrower than full resource management software. It provides daily planning granularity, calendars, permissions and conflict handling, but does not provide verified capacity planning, workload management, skills matching or scenario planning. Rapla 2 is the stable release; Rapla 3 is developing a browser application, GraphQL API and modern server, with an alpha planned for October 2026. Choose Rapla for free, open-source desktop resource calendars and event scheduling. Organizations that need deeper workforce planning, skills-based allocation or scenario modeling should choose a different resource-management system.
Your product? Our editors can test Rapla in depth and publish a review, labelled as paid · from $149/mo →
Rapla pricing
Rapla fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Free |
| Capacity planning | Not verified |
| Workload management | Not verified |
| Skills matching | Not verified |
| Scenario planning | Not verified |
| Planning granularity | Daily |
| Resource requests | Yes |
| Deployment | Self-hosted, Desktop |
| Platforms | Windows, macOS, Linux |
| Support | Community, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 2 integrations: Exchange, iCal |
| Pricing | Free plan |
| Website | rapla.org |
| Facts checked | 20 Sep 2026 |
Rapla integrations
Rapla lists 2 integrations on its own site.
- Exchange
- iCal
Alternatives to Rapla
- NaptaA deep resource-planning suite for complex professional-services staffing operations.9.3
- Tempus ResourceA broad planning suite for complex portfolios and enterprise integrations.9.1
- EG SilverbucketDeep planning, skills matching and forecasting for mature project teams.9.0
Also Ranked In
Rapla is ranked in 2 of our directories.
Used Rapla? Be the first to review it
The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used Rapla for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.
Write a reviewTwo minutes · verified accounts only · read by an editor before it appears
Featured on iTechGuides
Rapla is listed in our Resource Management Software directory. Add the badge to your site — it links back to this page.
<a href="https://www.itechguides.com/products/rapla/"><img src="https://www.itechguides.com/best/badge/rapla.svg" alt="Featured on iTechGuides" width="230" height="46"></a>
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update