ProWorkflow
ProWorkflow: A broad project platform for service firms that need billing and client controls. Ranked #46 of 188 in Project Management Software by our editors (4.9/10); pricing: 14-day trial; best for service firms needing billing and client controls.
At a glance
- Editor score4.9 / 10
- Pricing14-day trial
- Best forService firms needing billing and client controls
- Free planNo
- Paid from$20/user/mo
- Founded2002 · Christchurch, New Zealand
- Facts checked19 Sep 2026
Where it wins
- Combines tasks, dependencies, resources, budgets, quoting and invoicing
- Supports board, list, calendar, timeline and Gantt-style views
- Offers client access, time tracking and 13 named third-party integrations
Where it doesn't
- No free plan is available
- AI features are not included
- Advanced capabilities cost more than the Professional plan
Our verdict on ProWorkflow
ProWorkflow is a cloud project-management platform for teams handling client and internal work. It brings project and task management together with time tracking, resource planning, workload reporting, budgets, profitability tracking, expenses, quoting, invoicing, messaging, file sharing and client or contractor access. Its stated customer industries include marketing and creative services, consulting, architecture, engineering, IT organizations and construction. Web, iOS, Android and API access support teams working across office and mobile environments.
Pricing is structured for paid use rather than a free entry tier. The Professional plan costs $20 per user per month with monthly billing, or the published starting price is $18 per user per month with annual billing. It includes 25 GB of storage, unlimited external projects, unlimited tasks, unlimited client access, task templates and time tracking. Advanced costs $30 per user per month with monthly billing and adds 50 GB of storage, an organizational chart, recurring or retainer projects, project templates, custom project fields and internal projects. Enterprise includes custom features, custom payment options, a custom SLA, on-premises hosting and a dedicated account manager. A 14-day free trial is available.
The main appeal is breadth for service operations: teams can plan work in multiple views, track billable and non-billable time, manage workload and connect project activity with accounting and file-storage tools. Recurring projects, custom forms and configurable workflows also suit repeatable client work. The trade-off is that this scope may be more than a team needs for lightweight task coordination, while the lack of AI features may matter to buyers prioritizing AI-assisted planning or automation. ProWorkflow fits firms that need project delivery tied to time, profitability and billing; teams seeking a free plan or a narrower task tool should look elsewhere.
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ProWorkflow pricing
All 3 ProWorkflow plans and prices →
ProWorkflow fact sheet
| Free plan | No |
|---|---|
| Paid from | $20/user/mo |
| Task views | Not verified |
| Automation rules | Yes |
| Time tracking | Yes |
| Guest access | Yes |
| Free-plan user limit | Not verified |
| Native integrations | 13 integrations |
| Free trial | 14 days |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Integrations | 15 integrations: Zapier, Xero, QuickBooks Online, MYOB Business, FreshBooks, MYOB AccountRight … |
| Pricing | 14-day trial (source) |
| Website | proworkflow.com |
| Facts checked | 19 Sep 2026 |
ProWorkflow integrations
ProWorkflow lists 15 integrations on its own site.
- Zapier
- Xero
- QuickBooks Online
- MYOB Business
- FreshBooks
- MYOB AccountRight
- Box
- KashFlow
- Google Drive
- Dropbox
- OneDrive
- SharePoint
- Google Workspace
- Nexus API
- Nexus MCP Server
Alternatives to ProWorkflow
- ClickUpBroad project control with tasks, Docs, automations, reporting, time tracking, and AI.9.4
- JiraA mature choice for agile delivery teams needing boards, backlogs, workflows, and automation.9.3
- AsanaA mature project hub with flexible views, automation, reporting, and AI features.9.2
See all ProWorkflow alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
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