Preservica review
A broad preservation and archiving platform with a free entry plan and hybrid deployment.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Preservica is a digital preservation and archiving platform for organizations managing long-term records and collections. It is positioned for businesses, government agencies, archives, libraries, museums, and academic organizations. The platform preserves files in readable formats, maintains checksums and contextual metadata, and provides search and public or private access portals. Its deployment options include cloud editions, dedicated cloud deployments, and enterprise on-premises deployments, giving organizations different ways to fit preservation into their operating environment.
The published plans show a free Starter tier with digital asset preservation and sharing, one user, 1GB of storage, and file and folder uploads up to 50GB. Starter Plus is listed at $310 per month billed annually and adds bulk metadata updates, a customizable portal, a password-protected public portal, Google Analytics integration, and technical support. Professional adds automated file transformation, metadata customization, user roles and permissions, two-factor authentication, and Microsoft 365 integration. Enterprise adds single sign-on, preservation rules, PII identification, event-driven APIs, and dedicated cloud deployment. Professional and Enterprise pricing is quote-based, so the free plan and Starter Plus provide the clearest published entry points.
Preservica’s strongest fit is for teams that need preservation controls alongside access, discovery, and migration. Retention schedules can trigger automated disposition, while built-in legal holds override those schedules and support immutable records under legal hold. Full-text and advanced search, OCR, PII identification, audiovisual transcription, metadata enrichment, and bulk editing extend the platform beyond basic file storage. Integrations include Microsoft 365, SharePoint, catalog systems, REST APIs, webhooks, AWS S3, and Microsoft Azure. Organizations seeking a low-volume archive can start with Starter, while teams needing more users, storage, governance, or enterprise identity controls should evaluate the paid tiers and quote-based plans.
Preservica pros and cons
- Where it wins
- Preserves and migrates files to readable formats with fixity checks
- Combines retention schedules, legal holds, and immutable records
- Supports Microsoft 365, SharePoint, APIs, AWS S3, and Azure
- Where it doesn't
- The free Starter plan is limited to 1 user and 1GB of storage
- Starter Plus costs $310/month when billed annually
- Professional and Enterprise plans require quote-based pricing
Preservica fact sheet, pricing and score →
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