OpenText Records Management
OpenText Records Management: Centralizes retention, disposition and legal holds across corporate records. Ranked #23 of 26 in Enterprise Content Management - Enterprise Software by our editors (7.1/10); pricing: Pricing on request; best for centralized corporate records governance.
At a glance
- Editor score7.1 / 10
- PricingPricing on request
- Best forCentralized corporate records governance
- Free planNo
- DeploymentHybrid
- Founded1991 · Waterloo, Ontario, Canada
- Facts checked24 Sep 2026
Where it wins
- Applies centralized retention schedules and disposition dates
- Supports legal holds and protection from deletion
- Federates records across repositories and content types
Where it doesn't
- Records-focused rather than broad enterprise content management
- Pricing is contact-sales rather than self-serve
- Deployment choices may require enterprise implementation planning
Our verdict on OpenText Records Management
Corporate records governance is the core job of OpenText Records Management, including Documentum Records Manager capabilities. It is aimed at mid-market and enterprise organizations that need consistent control over electronic documents, email and physical records. The product centralizes classification, retention and disposition policies, with legal holds to protect records from deletion. That makes it a fit for teams managing formal corporate or regulatory record-keeping obligations, rather than organizations primarily seeking a broad content collaboration suite.
The product’s strongest distinction is its records lifecycle scope. Automatic capture and classification work alongside retention schedules, disposition dates, approvals and scheduled deletion. A disposition console supports oversight, while reports, notifications and reminders help track activity. Federated management extends governance across multiple repositories, so organizations need not treat each repository as a separate records program. This breadth is useful where records span formats and systems, though the product remains focused on governance rather than general-purpose content authoring or collaboration.
Ecosystem and deployment options matter for established enterprise environments. Microsoft Office and SharePoint integration supports records declaration in familiar applications; web services and APIs provide another integration route. OpenText describes cloud and on-premises deployment, giving organizations options for fitting governance into existing environments. Pricing uses a contact-sales model, with no free plan, so buyers should expect a sales-led evaluation rather than a self-serve starting point. Choose it when centralized policies, holds and disposition across repositories are priorities; consider a broader content platform if records governance is only a small part of the requirement.
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OpenText Records Management pricing
OpenText Records Management fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| Deployment | Hybrid |
| Included storage | Not verified |
| Maximum file size | Not verified |
| Workflow automation | Yes |
| Records management | Yes |
| Retention policies | Yes |
| Single sign-on | Not verified |
| Deployment | Cloud, Self-hosted |
| Platforms | Web |
| Built for | Enterprise, Mid-market (editorial estimate) |
| Integrations | 2 integrations: Microsoft Office, Microsoft SharePoint |
| Pricing | Pricing on request |
| Website | opentext.com |
| Facts checked | 24 Sep 2026 |
OpenText Records Management integrations
OpenText Records Management lists 2 integrations on its own site.
- Microsoft Office
- Microsoft SharePoint
Alternatives to OpenText Records Management
- BoxBox combines file collaboration, workflows, administration, integrations, and AI features.9.4
- Microsoft SharePointA Microsoft-centric workspace for shared content, controlled access, and coauthoring.9.3
- OpenText Documentum Content ManagementA lifecycle-focused ECM suite for organizations managing business-critical documents.9.2
See all OpenText Records Management alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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