Onfile review
A focused web tool for collecting, tracking, and renewing vendor compliance documents.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Onfile is a web-based vendor compliance document platform for property managers, contractors, facilities teams, and other organizations managing vendor records. It supports collection, review, approval, tracking, and renewal of certificates of insurance, W-9s, licenses, agreements, safety documents, and other requirements. Vendor upload links do not require vendor logins, while requirement templates, dashboards, reminders, reports, activity logs, and centralized storage give teams a structured way to manage compliance work.
Pricing is organized across three monthly plans. Starter costs $49 per month and includes document uploads and storage, compliance tracking, automated email reminders, and a self-service billing portal. Growth costs $99 per month and adds OCR document extraction, Slack and Microsoft Teams alerts, scheduled vendor imports from CSV exports, and priority email support. Pro costs $299 per month and adds a REST API with scoped keys, outbound webhooks with signed delivery, and a dedicated account manager. A 14-day trial is available without a credit card, and the published pricing page describes Pro as including unlimited vendors.
The strongest fit is for teams that need a focused compliance workflow rather than a broader property-management system. AI-assisted COI field extraction and issue flagging can support document review, while expiration statuses, missing-document reports, automated reminders, and activity logs keep follow-up visible. Stripe, Resend, AI Vision, and Supabase are the listed integrations, but property-management integrations are not provided. Teams seeking direct connections to property-management platforms or verified performance reporting should choose an alternative; Onfile is better suited to organizations prioritizing straightforward document collection and compliance tracking.
Onfile pros and cons
- Where it wins
- Secure upload links let vendors submit documents without creating logins.
- AI-assisted COI extraction flags fields and potential issues for review.
- Automated reminders and compliance reports support ongoing document follow-up.
- Where it doesn't
- Property-management integrations are not provided.
- Verified performance reporting is not included.
- There is no free plan after the 14-day trial.
Onfile fact sheet, pricing and score →
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update