OmniFocus review
A highly customizable task manager for Apple users who want structured GTD workflows.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
OmniFocus is task management software for busy professionals who organize work through projects, actions, and priorities. Quick Entry and Inbox capture provide a place to collect tasks, while projects, folders, tags, flags, due dates, defer dates, and repeating schedules support detailed organization. The product is particularly suited to Apple users who want a structured Getting Things Done workflow with room to customize how tasks are reviewed and displayed.
Pricing offers several ways to access the product. The v4 Standard License costs $74.99 as a one-time purchase and covers Mac, iPhone, iPad, Apple Watch, and Apple Vision Pro, including all 4.x updates. The v4 Pro License costs $149.99 one time and adds Pro features. The OmniFocus Subscription costs $99.99 per year and includes the latest Pro version, the Apple applications, and Web access. A Web companion subscription costs $4.99 per month, but it requires an existing OmniFocus setup. A 14-day free trial is available, while there is no free plan.
The standout strength is control over workflow design. Forecast can display calendar events on supported Apple devices, and custom perspectives and customizable views let users shape how information is presented. Notifications cover due, deferred, scheduled, and location-tagged actions, while nested action groups support more detailed project structures. Omni Automation plug-ins and AppleScripts extend the product for users who want automation. Sync options include Omni Sync Server and WebDAV. Choose OmniFocus if Apple platform coverage and customization matter more than simplicity or broad platform reach. Users seeking a free option or wider native coverage should consider alternatives.
OmniFocus pros and cons
- Where it wins
- Deep projects, folders, tags, schedules, and nested action groups
- Custom perspectives, Forecast, reminders, and repeating schedules
- Automation support through Omni Automation plug-ins and AppleScripts
- Where it doesn't
- No free plan is available
- Full native coverage centers on Apple devices
- Web access requires an existing OmniFocus setup
OmniFocus fact sheet, pricing and score →
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