MyBoardMinutes review
A focused board-record system for districts that need formal minutes and public archives.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
MyBoardMinutes is a web-based meeting management platform for K-12 school districts, board clerks, administrators, constituents, county offices, and multi-district organizations. Its focus is formal board documentation: agenda creation, legally structured minutes, attendance and quorum verification, roll-call votes, action items, disclosures, and public records. The public constituent portal gives communities access to searchable agendas, minutes, and documents, while districts can add branding and custom subdomains.
Pricing is organized around district-level plans. Starter costs $99 per district per month and includes the agenda builder, minutes editor, public constituent portal, Google SSO, and email support. District costs $149 per district per month and adds unlimited board members, YouTube livestream embedding, an AI archive search chatbot, Microsoft SSO, district branding, a custom subdomain, and priority support. Enterprise adds an isolated database per district, a custom domain, multi-district management, an SLA and uptime guarantee, and dedicated onboarding. The strongest differentiator is its depth around official board records rather than general meeting capture: motions, seconds, votes, quorum, recusal records, owners, due dates, and action status are all represented directly in the workflow.
MyBoardMinutes fits districts that need a public-facing archive and consistent governance records, especially when board decisions must remain searchable after meetings. Google SSO, Microsoft SSO, and YouTube cover key identity and livestream connections, but the platform is web-only and does not offer transcription. Organizations seeking automated meeting transcripts or broader meeting-note workflows should consider a different type of tool. Districts choosing MyBoardMinutes should prioritize formal minutes, public transparency, vote and quorum tracking, and district-level administration over general-purpose collaboration features.
MyBoardMinutes pros and cons
- Where it wins
- Tracks motions, votes, quorum, recusal records, and adjournment
- Publishes searchable agendas, minutes, documents, and livestreams
- Adds action tracking and AI archive search on the District plan
- Where it doesn't
- Web-only access limits desktop and mobile app options
- Does not provide meeting transcription
- Starts at $99 per district per month with no free plan
MyBoardMinutes fact sheet, pricing and score →
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update