Microsoft Visio
Microsoft Visio: A broad, Microsoft-centric diagramming suite with strong desktop and data features. Ranked #4 of 36 in Diagram Software by our editors (8.9/10); pricing: 30-day trial; best for microsoft-centric professional diagramming.
At a glance
- Editor score8.9 / 10
- Pricing30-day trial
- Best forMicrosoft-centric professional diagramming
- Free planNo
- Paid from$5/user/mo
- Real-time collaborationYes
- Founded1975 · Redmond, Washington, USA
- Facts checked20 Sep 2026
Where it wins
- Supports flowcharts, UML 2.5, BPMN 2.0, network, and engineering diagrams
- Real-time coauthoring, commenting, sharing, and version restore
- Plan 2 adds Windows desktop, offline files, and two-way data connectivity
Where it doesn't
- No standalone free plan is available
- Advanced capabilities require the $15-per-user monthly Plan 2
- Windows desktop access is limited to Plan 2
Our verdict on Microsoft Visio
Microsoft Visio is diagramming software for businesses and teams creating flowcharts, organization charts, network diagrams, floor plans, timelines, process maps, and technical diagrams. It combines web access, templates, stencils, customizable shapes, real-time coauthoring, commenting, and sharing. Its audience is especially well matched to organizations already working with Microsoft 365, Teams, OneDrive, SharePoint, Power BI, and other Microsoft applications. Visio in Microsoft 365 is included with eligible commercial Microsoft 365 plans, while the standalone paid options begin with Visio Plan 1.
Pricing separates everyday web diagramming from advanced desktop and technical work. Plan 1 costs $5 per user per month with annual billing and includes web and Teams apps, cross-functional flowcharts, detailed network diagrams, cloud architecture diagrams, ERD, UML 2.5, mind maps, organization charts, and Power BI integration. Plan 2 costs $15 per user per month with annual billing and adds web, Teams, and Windows desktop apps, offline and local-file support, BPMN 2.0, P&ID, engineering and electrical diagrams, custom shapes with programmability, AutoCAD file support, and data connectivity with two-way sync. A 30-day free trial is available.
Microsoft integration is a central reason to choose Visio. Diagrams can connect with Excel, Word, PowerPoint, Power Automate, SQL Server, Access, Exchange Server, and Microsoft Entra ID, while exports include PDF and image formats. Plan 2 is the stronger fit for teams that need desktop editing, local files, advanced standards, or connected data. Teams focused on basic browser-based collaboration may find Plan 1 sufficient; organizations seeking a standalone free option or a non-Microsoft-centered workflow should consider alternatives.
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Microsoft Visio pricing
All 2 Microsoft Visio plans and prices →
Microsoft Visio fact sheet
| Free plan | No |
|---|---|
| Paid from | $5/user/mo |
| Diagram types | basic, block, business matrix, Venn, cycle, pyramid, flowchart, process, cross-functional, SDL, UML, ERD, network, Azure, AWS, BPMN, floor plan, HVAC, plant layout, timeline, Gantt, PERT, ITIL, Pivot, Six Sigma, value-stream map, organization chart |
| Real-time collaboration | Yes |
| Export formats | PDF, PNG, JPG, SVG, EMF, GIF, TIF, BMP, WMF |
| Import formats | DWG, DXF, EMZ, EMF, GIF, JPG, PNG, SVG, SVGZ, TIF, TIFF, BMP, DIB, WMF |
| Desktop app | Yes |
| Version history | Yes |
| Maximum editors | Not verified |
| Free trial | 30 days |
| Deployment | Cloud, Desktop |
| Platforms | Web, Windows |
| Support | Docs |
| Built for | Mid-market, Enterprise (editorial estimate) |
| Integrations | 9 integrations: Microsoft Teams, OneDrive for Business, SharePoint Online, Power BI, Power Automate, Word … |
| Pricing | 30-day trial (source) |
| Website | microsoft.com |
| Facts checked | 20 Sep 2026 |
Microsoft Visio integrations
Microsoft Visio lists 9 integrations on its own site.
- Microsoft Teams
- OneDrive for Business
- SharePoint Online
- Power BI
- Power Automate
- Word
- Excel
- PowerPoint
- AutoCAD
Alternatives to Microsoft Visio
- draw.ioA broad, flexible diagramming editor for teams that want free cross-platform coverage.9.4
- Visual ParadigmA broad modeling suite with collaboration, engineering tools, and a free plan.9.2
- LucidchartA broad, collaborative diagramming workspace with a free tier and web-only access.9.0
See all Microsoft Visio alternatives →
Microsoft Visio vs the competition
- Microsoft Visio vs draw.io
- Microsoft Visio vs Visual Paradigm
- Microsoft Visio vs Lucidchart
- Microsoft Visio vs EdrawMax
- Microsoft Visio vs ProcessOn
- Microsoft Visio vs SmartDraw
Compare Microsoft Visio with any tool side by side →
Also Ranked In
Microsoft Visio is ranked in 3 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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