MeetingRoom365 review
A room-panel booking system with calendar sync, check-in enforcement and per-display pricing.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
MeetingRoom365 provides room displays for checking availability and managing meeting-room reservations. People can book a room at its display, extend a meeting or end it early. It is aimed at teams that want straightforward room-panel booking across small, mid-market or enterprise environments, rather than a room system centered on a wider set of functions. Displays can use Microsoft 365, Microsoft Exchange or Google Workspace room calendars; Dibs is described as an option for spaces without an external calendar.
Its central strength is the display workflow. Live availability and calendar synchronization are paired with a room finder across participating displays, and administrators can require check-in so unconfirmed reservations release the room. Web-based admin tools configure displays, calendars and booking actions. Custom themes, CSS and JavaScript provide display customization. People can also book through a web-based admin portal or an embeddable booking widget, while listed platforms include web, iOS, Android, Windows and Fire OS. These options suit teams standardizing room panels while retaining a web booking route, but the product remains focused on meeting-room display operations.
According to the vendor's pricing page, the Meeting Room Display plan costs $9 per display monthly or $99 per display annually, with the annual price described as 10% savings versus month to month. A 30-day trial is offered without a credit card requirement. The per-display model makes the cost relate to equipped rooms rather than users, so it is worth comparing against the planned display count. Email, chat and phone support are listed, alongside GDPR and two-factor authentication. Teams looking for panel booking, calendar connection and check-in controls should consider it; teams needing a broader room-systems feature set may prefer an alternative.
Questions about MeetingRoom365
Does MeetingRoom365 have a free plan? No free plan is listed; paid plans start at $9/unit/mo (Meeting Room Display).
Is there a free trial of MeetingRoom365? Yes: a 30-day free trial; no card is needed.
What does MeetingRoom365 run on? Web, iOS, Android and Windows. It runs in the cloud, as a mobile app and as a browser extension.
What does MeetingRoom365 integrate with? 3 integrations: Microsoft 365, Microsoft Exchange and Google Workspace.
Who is MeetingRoom365 built for? Small businesses, mid-market companies and enterprises (our editorial estimate).
MeetingRoom365 pros and cons
- Where it wins
- Shows live availability and syncs with Microsoft 365, Exchange or Google Workspace
- Supports walk-up bookings, meeting extensions and early releases at the display
- Room finder and forced check-in help manage participating rooms
- Where it doesn't
- The feature set centers on room displays rather than broader room-system needs
- Pricing is per display, so costs rise with the number of equipped rooms
- No 24/7 support; support is offered by email, chat and phone
MeetingRoom365 fact sheet, pricing and score →
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