Maintainly review
A free-to-start CMMS with mobile workflows; inventory and timesheets cost extra.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Maintainly is a cloud-based CMMS for maintenance teams handling assets, work requests, and preventive or corrective work orders. Its stated industries include manufacturing, hospitality, property management, healthcare, and fleet operations. The free plan makes it accessible to small businesses that need core maintenance workflows, while per-user paid plans and optional add-ons extend coverage as requirements grow. Web and native iOS and Android apps support teams working across locations or away from a desk.
The plan structure starts with Free at $0 per user per month, including unlimited work orders, repeating work orders, checklists, meter readings, task templates, and the mobile app. Small Business costs $12 per user per month and adds unlimited audit trail and work requests, work order approval, and custom fields for assets and parts. Enterprise is $24 per user per month, with unlimited preventive maintenance and reports, API access, a dedicated account manager, and priority support. The vendor also offers a 14-day free trial. Inventory and Timesheets are separate monthly add-ons at $7 and $5 per user, respectively; this matters if spare-parts management or timesheet approvals are essential, since those costs sit outside the core plan prices.
Maintainly’s breadth is a fit for teams that want maintenance schedules, requests and notifications, asset hierarchies, QR labels, maintenance history, reporting, and technician time tracking in one system. Inventory features include spare-part tracking, while the Timesheets add-on can populate entries from work order data and capture non-work-order hours. The REST API and OpenAPI documentation support integration work; listed integration areas include ERP systems, BI and data analytics tools, and payroll systems. Small businesses looking for a free starting point or a $12 entry tier should consider it. Teams that need inventory or timesheets in the base cost should compare alternatives, as should buyers who require API access below Enterprise.
Maintainly pros and cons
- Where it wins
- Free plan includes unlimited work orders and a mobile CMMS app.
- Preventive maintenance can be scheduled by time or meter readings.
- Native mobile workflows, technician time tracking, and a REST API.
- Where it doesn't
- Inventory management is a paid add-on at $7 per user per month.
- Timesheets require a separate $5-per-user monthly add-on.
- API access is listed among Enterprise plan highlights, not lower tiers.
Maintainly fact sheet, pricing and score →
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