Mailbutler Inbox Collaboration
Mailbutler Inbox Collaboration: Email teamwork tools for Gmail, Outlook, and Apple Mail—without hosting the shared inbox. Ranked #16 of 34 in Email Collaboration Software by our editors (7.6/10); pricing: Free plan · paid from $9/user/mo · 14-day trial; best for individuals and small teams coordinating shared email.
At a glance
- Editor score7.6 / 10
- PricingFree plan · paid from $9/user/mo · 14-day trial
- Best forIndividuals and small teams coordinating shared email
- Free planYes
- Paid from$9/user/mo
- Email assignmentYes
- Founded2015 · Berlin, Germany
- Facts checked4 Oct 2026
Where it wins
- Assign emails and see when collaborators view or reply
- Share internal notes, email-related tasks, and color-coded tags
- Connect Gmail, Outlook, Apple Mail, and task apps
Where it doesn't
- Does not provide or host the shared inbox
- Inbox Collaboration starts with Professional at $9 per user monthly
- Collaboration is focused on email rather than a separate team workspace
Our verdict on Mailbutler Inbox Collaboration
Mailbutler Inbox Collaboration adds coordination tools to email accounts teams already use, including Gmail, Outlook, and Apple Mail. It is aimed at individuals and small teams managing shared addresses such as info@ or sales@ who want to assign messages and coordinate replies without moving email into a separate platform. The product does not provide or host the shared inbox itself, so it suits teams that already have their email setup in place and want collaboration layered onto it.
The collaboration features are centered on message handling: teammates can assign emails, see live indicators when someone is viewing or replying, add internal notes, create and share email-related tasks, and apply color-coded tags. Automations can respond to email sends, opens, clicks, and draft creation. The integrations extend to task and note tools including Asana, Todoist, Google Tasks, Microsoft To Do, Trello, Apple Reminders, Evernote, and Microsoft OneNote. This makes Mailbutler relevant when a team wants email activity connected to existing task habits, while it is less suitable for buyers seeking a hosted shared inbox or a broader standalone workflow platform.
According to the vendor’s pricing page, Starter is $5 per user per month on monthly billing or $4 with annual billing, covering email tracking, templates, and mail merge. Professional costs $9 monthly or $7 annually and adds Inbox Collaboration features; Smart costs $14 monthly or $11 annually and includes AI email composition and improvement plus a smart task finder. Business is $32 monthly or $24 annually, with CRM tracking data sync, a custom subdomain, and custom SMTP. A free plan and a 14-day trial without a credit card are available. Choose Professional or above for collaboration; Starter is aimed at individual email productivity rather than team inbox coordination.
Mailbutler Inbox Collaboration pricing
All 4 Mailbutler Inbox Collaboration plans and prices →
Mailbutler Inbox Collaboration fact sheet
| Free plan | Yes |
|---|---|
| Paid from | $9/user/mo |
| Inbox channels | |
| Email assignment | Yes |
| Shared drafts | Not verified |
| Email approvals | Not verified |
| Email providers | Both |
| Automation rules | Not verified |
| Free trial | 14 days · no card needed |
| Deployment | Cloud, Desktop |
| Platforms | macOS, Web |
| Compliance & security | ISO 27001, GDPR |
| Support | Email, Docs |
| Built for | Small business, Solo (editorial estimate) |
| Integrations | 11 integrations: Gmail, Outlook, Apple Mail, Asana, Todoist, Google Tasks … |
| Pricing | Free plan · paid from $9/user/mo · 14-day trial (source) |
| Website | mailbutler.io |
| Facts checked | 4 Oct 2026 |
Mailbutler Inbox Collaboration integrations
Mailbutler Inbox Collaboration lists 11 integrations on its own site.
- Gmail
- Outlook
- Apple Mail
- Asana
- Todoist
- Google Tasks
- Microsoft To Do
- Trello
- Apple Reminders
- Evernote
- Microsoft OneNote
Alternatives to Mailbutler Inbox Collaboration
- Help ScoutA broad support inbox with collaboration, self-service, automation, and AI features.9.3
- Spark for TeamsA cross-device email client for teams coordinating shared inboxes and drafts.9.1
- Google Groups Collaborative InboxA free shared queue for teams that need basic email assignment and resolution tracking.8.8
See all Mailbutler Inbox Collaboration alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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