Kiwili review
A project-focused invoicing platform that connects billing with time, expenses and client access.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Kiwili brings invoicing together with project and task management, time tracking, expenses, CRM, cash-flow monitoring and reporting. It is aimed at self-employed professionals, small businesses and SMEs; for freelancers, its clearest fit is project-based work where billing and client coordination need to stay connected. The Invoicing plan covers clients and suppliers, invoices, estimates, expenses, cash flow and reports. Projects adds progressive invoicing, project, time and task management, and client access, while Retail adds inventory management, purchase orders and a suppliers catalog. Premium combines Projects features with those retail tools.
Billing flexibility is a central strength for freelancers with different engagement types. Kiwili supports recurring invoices with configurable frequency and dates, as well as progress-based and hourly-rate invoices. Billable working hours can be imported into invoices, and expenses can be tracked with receipt attachments and invoiced to clients. PayPal and Stripe are listed for online payments. The Client Centre gives clients access to project and billing information, including account statements and online payments, making Projects a more relevant option than basic invoicing when client collaboration is part of the workflow.
Kiwili is paid, with a 14-day trial that provides access to all features; the published plan structure is tiered, though the supplied plan names do not establish a reliable price comparison. Access is through the web and API, with browser use documented on desktop, tablet and mobile. It may suit freelancers who want invoicing tied to project delivery, time and expenses, but those seeking a simple billing-only tool or native mobile apps should compare alternatives. Retail and Premium are more relevant to businesses that also need inventory and purchase orders; freelancers without those needs can focus on Invoicing or Projects.
Kiwili pros and cons
- Where it wins
- Supports recurring, progress-based and hourly invoicing
- Connects projects, tasks, time tracking and billable expenses
- Client Centre supports project collaboration and online payments
- Where it doesn't
- Paid product with no free plan
- Native iOS and Android apps are not part of its listed platform coverage
- Inventory and purchase orders are available only in Retail and Premium
Kiwili fact sheet, pricing and score →
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