GalleryTool review
A free-to-start gallery catalog with exhibitions, contacts, and online showrooms.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
GalleryTool is artwork management software for galleries, artists, collectors, and dealers that need a central catalog for works, people, exhibitions, and locations. Its web-based workspace supports artwork search, filtering, and sorting; artist profiles with biographies and resumes; exhibition assignments; sub-location tracking; customer preference tags; direct email offers; and online showrooms that accept visitor inquiries. Teams can also attach files, share material on social media, import data in bulk or from Excel, and manage access across multiple user accounts.
Pricing is structured around a free Starter plan and paid tiers. Starter costs €0 per month and includes online showrooms, artist profiles, locations, exhibitions, contacts, file attachments, standard PDF templates, and social media sharing; the product description sets its limit at 50 artworks. Standard costs €42 per month when billed monthly and adds a customizable PDF template and to-do lists. Professional costs €60 per month when billed monthly and expands that to four customizable PDF templates, while retaining the same core gallery capabilities. The published plans show monthly and annual billing selectors, with the listed annual amounts not specified here, so galleries should review the current checkout details before choosing a billing cycle.
The strongest fit is a small or mid-market gallery that wants structured cataloguing plus presentable client-facing materials without an upfront subscription. Online showrooms, visitor inquiries, artwork lists, and PDF catalogs connect internal records with sharing and outreach, while contacts and preference tags support targeted communication. The main trade-offs are the Starter artwork cap, web-only deployment, and the narrower document customization available on Standard. Galleries with larger inventories should budget for a paid tier, and teams seeking a broader operational system than cataloguing, exhibitions, contacts, and inquiries should compare alternatives before committing.
Questions about GalleryTool
Does GalleryTool have a free plan? Yes: the Starter plan is free; paid plans start at €42/mo (Standard).
How much does GalleryTool cost? GalleryTool lists 2 paid plans; the lowest is Standard at €42/mo.
What does GalleryTool run on? Web. It runs in the cloud.
Who is GalleryTool built for? Small businesses and mid-market companies (our editorial estimate).
GalleryTool pros and cons
- Where it wins
- Free Starter plan includes core cataloguing and online showrooms
- Tracks artists, exhibitions, artwork locations, and customer contacts
- Bulk imports, PDF catalogs, and multiple user access levels
- Where it doesn't
- Starter is limited to 50 artworks
- Web deployment only
- Standard includes one customizable PDF template
GalleryTool fact sheet, pricing and score →
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