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Function Tracker review

#157 of 181 in Event Management Software

A venue-focused system connecting event booking, catering workflows, administration and client communication.

4.2/10Editor score
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Function Tracker is cloud-based event and venue management software for function centres, hotels, clubs, restaurants, schools, universities and sporting clubs. Its scope suits teams coordinating in-person events from initial enquiry through delivery and follow-up. Calendar-based booking, embeddable enquiry forms, registration, free or paid ticketing, payment collection, contracts, invoices and run sheets bring core administration into one web platform. Catering and operations teams also get tools for menus, beverages, equipment, staffing and customer management, while reports, email reminders, document delivery and a customer portal support ongoing communication.

The workflow depth is strongest where venue administration and catering intersect. Teams can manage event details alongside food and beverage planning, equipment requirements, staffing and task lists, rather than treating those steps as separate processes. Customer-facing functions include event messaging through the portal, online enquiry forms and registration. Integrations with PayPal, Dropbox, Google Drive, OneDrive and Mailchimp extend payment, document and communication workflows. Function Tracker is therefore a practical fit for venues that need structured coordination around physical events and repeatable internal processes.

According to the vendor’s support information, the product uses a monthly subscription based on event spaces or rooms, with a discount associated with yearly payment. That model may align with venues managing multiple rooms or spaces, particularly when booking, billing and operational planning need to share the same system. The main boundary is event-format and attendee-experience coverage: the published positioning does not include verified check-in, an attendee app, virtual events or exhibitor management. Venues seeking detailed onsite attendee scanning, hybrid delivery or exhibition workflows should choose a more specialized platform instead. Function Tracker is better suited to organizations prioritizing venue operations, catering administration and customer coordination for in-person events.

Function Tracker pros and cons

  • Where it wins
    • Combines booking, registration, ticketing, contracts, invoices and run sheets
    • Supports menus, beverages, equipment, staffing and custom workflow task lists
    • Connects with PayPal, Dropbox, Google Drive, OneDrive and Mailchimp
  • Where it doesn't
    • Does not provide verified check-in features
    • No attendee app or virtual event capabilities
    • No exhibitor management features

Function Tracker fact sheet, pricing and score →

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