Formfy review
A strong fit for teams converting existing documents into digital gym waivers.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Formfy is a cloud-based web platform for gyms, fitness studios, events, and service businesses that collect signed documents. Its core workflow combines AI-assisted form generation, PDF and Word conversion, electronic signatures, submission tracking, and distribution through SMS, email, links, embeds, and QR codes. Parent and guardian multi-signer workflows make it relevant for gyms serving minors, while appointment scheduling and payment collection extend it beyond waiver intake.
Pricing is structured around annual plans. Basic costs $194 per year and includes the AI form builder, drag-and-drop canvas, PDF-to-fillable conversion, integrated booking and payments, SMS and email notifications, and QR, SMS, or email sharing. Starter is $499 per year, Business is $1,010 per year, and Premium is $2,030 per year; the published highlights for these plans list the same core capabilities. Enterprise adds unlimited team members, enterprise-grade security, custom integrations, and a dedicated account manager. A One-Time Event option provides pay-as-you-go event credits with no subscription required and all features included. A 15-day free trial is available, without a card requirement.
Formfy’s strongest differentiator is document conversion: teams can bring existing PDF or Word forms into fillable workflows rather than recreate every waiver from scratch. Electronic signatures include timestamps, IP logging, and audit trails, with CSV and PDF exports for record handling. Integrations with Stripe, PayPal, Google Sheets, Google Calendar, Slack, Discord, Zapier, Make, and n8n support broader operational workflows. Support is available through chat and documentation, and the platform lists GDPR and SSO/SAML capabilities. Choose Formfy if document conversion, guardian consent, payments, and automation matter together. Teams needing a dedicated shared-device kiosk experience should consider a more kiosk-focused alternative.
Formfy pros and cons
- Where it wins
- Converts PDF and Word documents into fillable waiver workflows
- Supports guardian signing, audit trails, reminders, and exports
- Connects payments and automation through Stripe, Zapier, Make, and n8n
- Where it doesn't
- No free plan is available
- Core plans use annual billing
- Dedicated shared-device kiosk mode is not a defined feature
Formfy fact sheet, pricing and score →
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