Excellerate review
A broad church management system with a free 50-member installed version.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Excellerate is church management software for organizing member and family records, visitor follow-up, small groups, classes, contributions, attendance, communications, volunteers, and check-in. It is suited to churches that want one system for administrative records and ministry workflows, particularly smaller congregations evaluating a free option. The platform is available as installed desktop software and through a cloud plan, with web, Windows, macOS, iOS, Android, and Linux support listed across the product offering.
Pricing gives smaller churches a clear entry point. The Free 50 Member Version costs $0 and is an installed version limited to 50 members. Desktop Church Management costs $145 one time and provides a 100-member starting configuration through Windows desktop software. Cloud Church Management starts at $50 per month, also with a 100-member starting configuration, and adds cloud access, check-in, and support. The paid tiers therefore separate local Windows use from browser-based access and included service support, rather than presenting one path for every church.
Excellerate’s strongest area is breadth within day-to-day church administration. It combines family grouping, visitor follow-up, small-group attendance and leader reporting, class signups, contribution and statement management, barcode and touchscreen check-in, child pickup and medical-condition workflows, volunteer scheduling, mass email and text messaging, and custom reports. Integrations include church websites, Microsoft Word, online giving services, and Excel. Churches that need broad records, groups, giving, attendance, and check-in workflows should consider Excellerate. Churches that need more than the 50-member free limit should compare the one-time desktop cost with the recurring cloud price before choosing a plan.
Excellerate pros and cons
- Where it wins
- Free installed version supports up to 50 members.
- Covers records, groups, attendance, giving, messaging, and reporting.
- Cloud plan includes check-in and support across six platforms.
- Where it doesn't
- The free version is limited to 50 members.
- Desktop Church Management is Windows-only.
- Cloud access starts at $50 per month.
Excellerate fact sheet, pricing and score →
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