EventRota review
A low-cost web rota tool with scheduling, check-in and event operations features.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
EventRota is web-based volunteer and staff rota software for one-off events. It is designed for organisers at clubs, charities, event companies, regattas, races, sportives and similar events who need to create positions and shifts, collect availability, assign people and publish schedules. Volunteers can view personal schedules and event information from a mobile-friendly page without downloading an app. The feature set also covers email invitations, custom forms and waivers, venue and position maps, document sharing, announcements, check-in and volunteer reports with hours.
Pricing is straightforward for smaller events. The Free plan supports up to 10 people and includes 200 emails, every feature and email support within 1 working day. Small costs $30 one-time per event for up to 30 people and 600 emails, while Medium costs $50 one-time per event for up to 75 people and 1,500 emails. Large costs $100 one-time per event for unlimited people and 4,000 emails. Events Basic and Events Pro cost $299 and $599 per year respectively, with each described as an annual plan covering events. Prices exclude VAT and sales tax. The free and per-event tiers suit occasional organisers that want to keep costs tied to each event.
Operational depth is the main reason to consider EventRota. Automatic rota fill and shuffle can help organise assignments, while coverage and gap tracking highlights staffing issues. Check-in, equipment checkout and return tracking, maps, forms, waivers and hour reports extend the tool beyond a basic shift calendar. Email notifications provide a direct communication channel, and support is listed as responding within 1 working day on the Free through Large plans. The trade-off is a web-only platform with no listed integrations, so organisers needing connected workflows or a broader ecosystem should look elsewhere. EventRota fits small and occasional event teams that want many event-management features at a low upfront price; larger or integration-focused operations may prefer an alternative.
EventRota pros and cons
- Where it wins
- Free plan includes every feature for up to 10 people
- Automatic rota fill, gap tracking and availability management
- Check-in, equipment tracking, maps and hour reports in one tool
- Where it doesn't
- Web-only access; there is no downloadable app
- No listed integrations with other event or workplace tools
- Free and Small plans limit the number of people covered
EventRota fact sheet, pricing and score →
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