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DRS Softech Microsoft 365 Backup Tool review

#25 of 31 in Email Backup Software

A desktop Microsoft 365 backup and migration tool with broad export and restore options.

6.9/10Editor score
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DRS Softech Microsoft 365 Backup Tool6.9 Visit DRS Softech

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

DRS Softech Microsoft 365 Backup Tool is desktop software for administrators who need to back up, export, restore, or migrate Microsoft 365 mailbox data. It covers mailboxes, public folders, archive folders, contacts, calendars, tasks, and other mailbox items. The tool is listed for Windows, macOS, and Linux, while the available license plans are organized around Windows and Mac editions. Its strongest fit is for Microsoft 365 administrators handling mailbox migrations, exports, or recovery workflows rather than teams seeking a continuously scheduled cloud backup service.

Pricing is one-time rather than subscription-based. The Windows Home License costs $159 for a single user, while the Windows Administrator License is $299, the Windows Technician License is $799, and the Windows Enterprise License is $1499. Mac pricing is $149 for the Home License, $299 for the Administrator License, $799 for the Technician License, and $1499 for the Enterprise License. The published plans show a starting price of $149 one-time. A limited demo processes 50 mailbox items per folder, which gives buyers a way to review the workflow before selecting a license.

Its feature depth centers on flexible data handling. Users can apply date-range filters, remove duplicate emails, preview mailbox items, split large PST files, save attachments separately, and upload CSV files for multiple sub-accounts. Restore supports OST and PST files into Microsoft 365 accounts, while migration destinations include Google Workspace, IMAP, Zoho Mail, iCloud, Yahoo Mail, Yandex Mail, Thunderbird, Hotmail, and Office 365. Choose it when export formats, granular restore, and broad migration destinations matter. Choose an alternative when recurring cloud backups, documented retention controls, or automated backup scheduling are core requirements.

DRS Softech Microsoft 365 Backup Tool pros and cons

  • Where it wins
    • Backs up mailboxes, public folders, archives, contacts, calendars, and tasks
    • Exports to PST, MBOX, EML, PDF, and CSV with filtering and deduplication
    • Migrates data to Google Workspace, IMAP, Zoho Mail, iCloud, Yahoo, and Thunderbird
  • Where it doesn't
    • No free plan is offered
    • It is a desktop utility rather than a continuously scheduled cloud backup service
    • The demo processes 50 mailbox items per folder

DRS Softech Microsoft 365 Backup Tool fact sheet, pricing and score →

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