Dext Prepare review
A mobile-first capture and extraction tool for SMB invoice workflows.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Dext Prepare captures receipts, invoices, and other financial documents for small and medium-sized businesses, accountants, and bookkeepers. Documents can enter through mobile, email, uploads, or supplier fetching, while AI-powered extraction turns them into bookkeeping data. The product supports web, iOS, and Android, making it a fit for teams that need to collect documents away from a desktop and pass them into accounting workflows.
The published Dext Business plan costs £24.17 per month with annual billing and includes 250 documents per month and 5 users. It also includes document capture, automatic data extraction, and accounting software integrations. A 14-day free trial is available, but there is no free plan. The paid plan is therefore most relevant to businesses that can work within a defined monthly document volume and want a single workflow for capture and processing.
Its strongest functional breadth covers the steps between receipt and accounting record: line-item extraction, automatic transaction categorisation, supplier rules, configurable approval workflows with staged approvers and thresholds, duplicate transaction detection, digital document storage, and publishing to connected accounting software. Integrations include Xero, QuickBooks Online and Desktop, Sage 50, Sage Accounting, KashFlow, FreeAgent, ApprovalMax, and Bill.com. Choose Dext Prepare when mobile capture, extraction, and accounting connectivity matter together. Consider an alternative if you need a free option, require broader documented purchase-order matching, or need duplicate detection without a plan or add-on consideration.
Dext Prepare pros and cons
- Where it wins
- Captures documents through mobile, email, uploads, and supplier fetching
- AI extraction includes line items, categorisation, and supplier rules
- Supports approvals, duplicate detection, storage, and accounting publishing
- Where it doesn't
- No free plan; the published offer is paid
- Duplicate detection may require a practice plan or add-on
- PO matching is specified for Xero and QuickBooks Online
Dext Prepare fact sheet, pricing and score →
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