CostTracker
CostTracker: A broad purchase-control system for project businesses that can justify a paid, web-only workflow. Ranked #11 of 25 in Purchase Request Software by our editors (8.1/10); pricing: From $159/mo (annual) · 14-day trial; best for budget-controlled teams with accounting needs.
At a glance
- Editor score8.1 / 10
- PricingFrom $159/mo (annual) · 14-day trial
- Best forBudget-controlled teams with accounting needs
- Free planNo
- Paid from$159/mo
- Included requesters5 users
- Founded2016 · Oslo, Norway
- Facts checked20 Sep 2026
Where it wins
- Approval routing by project, amount, and defined limits
- Real-time budgets, commitments, forecasting, and delivery tracking
- Integrations with Xero, QuickBooks Online, Sage, and more
Where it doesn't
- Starts at $159 per month with annual billing
- Web-only platform
- Basic is a flat package for 1–5 users
Our verdict on CostTracker
CostTracker is cloud-based procurement software for small and medium-sized, project-based businesses. It brings purchase requisitions, purchase orders, approval workflows, budget control, supplier and delivery management, invoice processing, reporting, and cash-flow forecasting into one system. Requests can move through single- or multi-step approvals, with routing based on project or amount. It is suited to teams that need purchasing decisions tied closely to project budgets and accounting processes.
The published plans show four annual-billing tiers. Basic costs $159 per month and includes the Budget module, Approval flow, Full support, Unlimited POs, and Integration. Plus costs $275 per month and adds Multi-company. Gold costs $409 per month, while Diamond costs $689 per month; both list the same highlighted capabilities as Plus. Monthly payments cost an additional 20%. A 14-day trial provides a short evaluation period, while the paid structure and starting price make CostTracker a stronger fit for organizations with an established purchasing process than for teams seeking a free or lightweight request tool.
CostTracker’s breadth is its main differentiator. Beyond requisitions and approvals, it supports purchase planning, bill-of-materials uploads, invoice processing, three-way matching, delivery notes, reports, exports, API access, and optional machine-learning invoice OCR. Accounting connections include Xero, QuickBooks Online, Sage, Tripletex, PowerOffice Go, and 24SevenOffice. The trade-off is a web-only experience and a Basic package designed for 1–5 users, so organizations needing mobile access or a simpler entry point should consider an alternative. Teams that prioritize budget controls, accounting integration, and multi-stage purchasing should find the feature coverage more relevant.
CostTracker pricing
All 4 CostTracker plans and prices →
CostTracker fact sheet
| Free plan | No |
|---|---|
| Paid from | $159/mo |
| Approval workflows | Yes |
| Conditional routing | Yes |
| Custom request forms | Not verified |
| Budget controls | Yes |
| Accounting integrations | Yes |
| Included requesters | 5 users |
| Free trial | 14 days · no card needed |
| Deployment | Cloud |
| Platforms | Web |
| Compliance & security | 2FA |
| Support | Email, Live chat, Docs |
| Built for | Small business, Mid-market (editorial estimate) |
| Integrations | 6 integrations: Xero, QuickBooks Online, Sage, Tripletex, PowerOffice Go, 24SevenOffice See all → |
| Pricing | From $159/mo (annual) · 14-day trial (source) |
| Website | costtracker.com |
| Facts checked | 20 Sep 2026 |
CostTracker integrations
CostTracker lists 6 integrations on its own site.
- Xero
- QuickBooks Online
- Sage
- Tripletex
- PowerOffice Go
- 24SevenOffice
See all CostTracker integrations →
Alternatives to CostTracker
- Jodoo Purchase Requisition SoftwareA flexible requisition workflow for teams that need forms, approvals, budgets, and integrations.9.4
- Zoho ProcurementA broad procurement suite covering requests through contracts, invoices, and analytics.9.2
- TradogramA broad procurement suite with a free plan, extensive integrations, and $99/month Essentials pricing.9.0
See all CostTracker alternatives →
Used CostTracker? Be the first to review it
The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used CostTracker for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.
Write a reviewTwo minutes · verified accounts only · read by an editor before it appears
Featured on iTechGuides
CostTracker is listed in our Purchase Request Software directory. Add the badge to your site — it links back to this page.
<a href="https://www.itechguides.com/products/costtracker/"><img src="https://www.itechguides.com/best/badge/costtracker.svg" alt="Featured on iTechGuides" width="230" height="46"></a>
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. How we rank.
Last updated · How we research and update