Cognidox
Cognidox: A mature document-control platform with higher-tier integrations and limited broader QMS coverage. Ranked #17 of 37 in Quality Management Software by our editors (7.2/10); pricing: 14-day trial; best for teams needing mature document governance.
At a glance
- Editor score7.2 / 10
- Pricing14-day trial
- Best forTeams needing mature document governance
- Free planNo
- Founded2008 · Cambridge, United Kingdom
- Facts checked20 Sep 2026
Where it wins
- Granular permissions, audit trails, version histories, and approval workflows
- Microsoft Office, DocuSign, API, search, forms, and analytics support
- Higher tiers add migrations, learning management, extranet, and account management
Where it doesn't
- Annual subscriptions start at £6,000, with tier prices not published
- Verified QMS coverage is focused mainly on document control
- No native iOS or Android applications
Our verdict on Cognidox
Cognidox is a cloud document management and electronic quality management system for high-tech, medical-device, life-science, and other regulated product-development organizations. Its core job is controlling documents through review, approval, release, and version workflows. The platform combines draft and approved histories, configurable permissions, time-stamped audit trails, electronic signatures, metadata indexing, enterprise search, forms, templates, and usage analytics. It is best suited to teams that need mature document governance rather than a broad collection of quality-management modules.
The published plans show a paid product with no free plan and a 14-day free trial. Annual subscriptions start at £6,000 per year, while separate prices for Starter, Growth, Scale, Pro, and Enterprise are not published. Starter includes core document management, the Microsoft Office plugin, Limited Access Partners, private workspaces, and Standard Support. Growth adds expanded user capacity, e-signatures and manifests, plus migration for 500 documents. Scale adds DocuSign, a Learning Management System, and API integration; Pro adds dedicated account management and an Extranet; Enterprise adds the Enterprise Programme and a Disaster Recovery Virtual Machine. Buyers should compare the required tier against the capabilities they need before budgeting.
Its ecosystem fit is strongest around Microsoft Office and DocuSign, with web and API access. Higher tiers extend the platform toward learning management, external collaboration, and custom integration. Responsive web access supports browser-based use, but there are no native iOS or Android applications. Cognidox should appeal to regulated product teams prioritizing controlled documents, permissions, signatures, search, and auditability. Organizations seeking wider verified QMS coverage beyond document control, or native mobile applications, should consider alternatives designed around those needs.
Your product? Our editors can test Cognidox in depth and publish a review, labelled as paid · from $149/mo →
Cognidox pricing
All 5 Cognidox plans and prices →
Cognidox fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| Document control | Not verified |
| Audit management | Not verified |
| Corrective actions | Not verified |
| Nonconformance tracking | Not verified |
| Compliance records | Not verified |
| Approval workflows | Not verified |
| Deployment | Not verified |
| Free trial | 14 days |
| Deployment | Cloud |
| Platforms | Web |
| Compliance & security | ISO 27001, SSO/SAML |
| Support | Email, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 2 integrations: Microsoft Office, DocuSign |
| Pricing | 14-day trial (source) |
| Website | cognidox.com |
| Facts checked | 20 Sep 2026 |
Cognidox integrations
Cognidox lists 2 integrations on its own site.
- Microsoft Office
- DocuSign
Alternatives to Cognidox
- TrackWise DigitalA configurable enterprise QMS with broad quality workflows and contact-sales pricing.9.0
- IQVIA SmartSolve eQMSA broad cloud QMS for regulated organizations managing quality across the product lifecycle.8.8
- Intellect QMSA configurable QMS with broad controls, integrations, and deployment choices.8.7
See all Cognidox alternatives →
Also Ranked In
Cognidox is ranked in 2 of our directories.
Used Cognidox? Be the first to review it
The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used Cognidox for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.
Write a reviewTwo minutes · verified accounts only · read by an editor before it appears
Featured on iTechGuides
Cognidox is listed in our Quality Management Software directory. Add the badge to your site — it links back to this page.
<a href="https://www.itechguides.com/products/cognidox/"><img src="https://www.itechguides.com/best/badge/cognidox.svg" alt="Featured on iTechGuides" width="230" height="46"></a>
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update