ChildPilot
ChildPilot: A broad childcare platform with a free eligible-program option and custom-paid plans. Ranked #16 of 86 in Early Childhood Education Software by our editors (7.4/10); pricing: Free plan · pricing on request; best for centers wanting broad features with a free plan.
At a glance
- Editor score7.4 / 10
- PricingFree plan · pricing on request
- Best forCenters wanting broad features with a free plan
- Free planYes
- Family communicationYes
- Facts checked20 Sep 2026
Where it wins
- Covers enrollment, billing, attendance, classrooms, staffing, and reporting
- Includes web, iOS, and Android access for families and staff
- Offers AI-assisted message drafting, daily summaries, and action suggestions
Where it doesn't
- Paid plans use custom quotes tied to enrollment and tuition
- The free offering is limited to eligible Texas in-home childcare programs
- Multi-site command center and SSO are reserved for the First plan
Our verdict on ChildPilot
ChildPilot is a cloud-based childcare management platform for childcare centers, preschools, before- and after-school programs, drop-in centers, camps, and multi-site early childhood organizations. It brings enrollment inquiries, digital registration, e-signatures, waitlists, deposits, family records, billing, payments, attendance, classroom management, lesson planning, staff scheduling, reporting, and family communication into one system. Web, iOS, and Android access supports both staff and families. Centers wanting broad operational coverage, particularly those seeking a free eligible-program option, are the clearest fit.
The plan structure scales from core administration to multi-site operations. Economy includes unlimited staff and admin users, unlimited storage, custom billing and invoicing, two-way parent messaging, digital check-in and check-out, lesson planning, and classroom management. Business adds reservations and tour management, waitlist and capacity orchestration, inquiry pipeline and lead tracking, plus priority email and chat support. First adds a dedicated success manager, white-glove onboarding and data migration, priority phone support, a multi-site command center, SSO, and custom forms, reports, and integrations. Paid plans use custom enrollment- and tuition-aligned quotes, so buyers should expect a sales-led purchasing process. The free offering is limited to eligible Texas in-home childcare programs through the Texas Workforce Commission.
ChildPilot stands out for breadth across daily childcare workflows. Billing supports recurring invoices, late fees, subsidies, online ACH and card payments, and autopay, while classroom tools cover meals, naps, incidents, milestones, and lesson planning. Staff features include scheduling, classroom assignments, employee records, and ratio visibility. Connections include Gusto, QuickBooks, KinderConnect, keyless entry systems, and website enrollment, while AI features assist with messages, daily summaries, and action suggestions. Centers needing one platform across enrollment, family communication, attendance, billing, and classroom operations should consider ChildPilot; organizations seeking a narrowly focused tool or straightforward published paid pricing may prefer an alternative.
Questions about ChildPilot
What does ChildPilot run on? Web, iOS and Android. It runs in the cloud and as a mobile app.
What does ChildPilot integrate with? 5 integrations: Gusto, QuickBooks, KinderConnect, Keyless entry systems and Website design and hosting.
Who is ChildPilot built for? Small businesses, mid-market companies and enterprises (our editorial estimate).
Your product? Our editors can test ChildPilot in depth and publish a review, labelled as paid · from $149/mo →
ChildPilot pricing
All 3 ChildPilot plans and prices →
ChildPilot fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Not verified |
| Enrollment management | Yes |
| Family communication | Yes |
| Attendance and check-in | Yes |
| Billing and payments | Yes |
| Lesson planning | Yes |
| Mobile apps | Both |
| Child capacity | Not verified |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Support | Email, Live chat, Phone |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 5 integrations: Gusto, QuickBooks, KinderConnect, Keyless entry systems, Website design and hosting See all → |
| Pricing | Free plan · pricing on request (source) |
| Website | childpilot.com |
| Facts checked | 20 Sep 2026 |
ChildPilot integrations
ChildPilot lists 5 integrations on its own site.
- Gusto
- QuickBooks
- KinderConnect
- Keyless entry systems
- Website design and hosting
See all ChildPilot integrations →
Alternatives to ChildPilot
- ProcareA mature all-in-one system for established centers managing operations, learning, and billing.8.9
- BrightwheelA broad web and mobile platform for managing multi-site early education operations.8.8
- ParentA connected childcare platform for enrollment, family workflows, staffing, and reporting.8.7
See all ChildPilot alternatives →
Also Ranked In
ChildPilot is ranked in 2 of our directories.
Used ChildPilot? Be the first to review it
The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used ChildPilot for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.
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Featured on iTechGuides
ChildPilot is listed in our Early Childhood Education Software directory. Add the badge to your site — it links back to this page.
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Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
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