CFS 941/940 review
A Windows tool for QuickBooks-based preparation of Forms 940 and 941.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
CFS 941/940 is Windows desktop software for tax professionals and payroll firms handling after-the-fact payroll processing. It imports employer, employee, paycheck and 1099-MISC data from QuickBooks, calculates Social Security and Medicare, and prepares Forms 940, 941, 943, 944 and 945. It also produces payroll deposit records, summary reports and supported state payroll forms, making it suited to firms that already maintain payroll records elsewhere.
The published plans show a $194 one-time price for the 941/940 PSAF First-Time Purchase and a $184 one-time renewal. A first-time purchase with the network upgrade costs $428 and adds multi-user access and a central client database; the renewal with that upgrade costs $418. The network upgrade alone costs $234 and includes multi-user access and file locking. These options make the product more practical for shared payroll workflows than the base edition, while the base plan fits individual users handling form preparation.
QuickBooks is the primary data connection, with additional integration for CFS W2/1099 and CFS Payroll Corrector. Federal employment-tax e-filing is available through manual IRS MeF upload rather than an automated filing workflow. State output covers 22 specifically listed states, alongside generic quarterly printouts for other states. Choose CFS 941/940 if you need desktop form preparation, payroll-tax calculations and QuickBooks imports. Choose an alternative if your workflow requires automated IRS submission, tax payments or broader state coverage.
CFS 941/940 pros and cons
- Where it wins
- Prepares Forms 940, 941, 943, 944 and 945
- Imports employer, employee, paycheck and 1099-MISC data from QuickBooks
- Calculates payroll taxes and prepares supported state forms
- Where it doesn't
- Federal e-filing requires manual upload to the IRS MeF website
- State form coverage is focused on 22 specifically listed states
- No tax-payment support is included
CFS 941/940 fact sheet, pricing and score →
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update