Capto review
A focused receipt workflow for practices managing accounting clients.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Capto is an AI-powered document automation platform for UK accountants, bookkeepers, accounting practices, and their clients. It collects receipts, invoices, purchase documents, and bank statements through mobile, email, WhatsApp, or a web portal. The platform extracts supplier, amount, VAT, date, category, and other fields, then supports review, correction, approval, archiving, and client-level access. Its strongest fit is a practice that wants a central workflow for processing client receipts rather than a standalone scanning tool.
Pricing is straightforward: the Practice / Wholesale plan costs £11.99 per client per month on monthly billing. The plan includes bank and credit-card statement processing, line-item extraction, direct posting to Xero and QuickBooks, a full audit trail with 7-year retention, MTD-ready workflows, CIS handling, and HMRC VAT validation. The published offer also advertises three months free from go-live for early adopters. There is no free plan. For practices that process receipts across multiple accounting clients, the per-client structure makes the main cost driver easy to understand, while the included compliance and statement features broaden its scope beyond basic receipt capture.
Capto supports web, iOS, and Android, with mobile scanning, email forwarding to a dedicated inbox, and document submission through WhatsApp or the web portal. Automatic categorisation, duplicate-entry detection, approval workflows, and audit trails create a defined review path before transactions are posted. Xero and QuickBooks Online are the clearest accounting destinations because direct posting is included; Sage and FreeAgent are also listed among the integrations. Practices should consider Capto when client-level processing, UK-oriented workflows, and line-item extraction matter. A business seeking a long-established product, or direct posting centred on another accounting system, may prefer an alternative.
Capto pros and cons
- Where it wins
- Mobile, email and web capture across web, iOS and Android
- AI extraction includes supplier, VAT, dates, categories and line items
- Direct Xero and QuickBooks posting with audit trails and archiving
- Where it doesn't
- No free plan is listed
- Direct posting is limited to Xero and QuickBooks
- Founded in 2025, so its maturity track record is limited
Capto fact sheet, pricing and score →
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