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If you receive a GST communication about a vehicle, goods in transit or an e-way bill, first verify that it is genuine, identify exactly what document it is, then answer the stated discrepancy with relevant records. Use the response method and deadline in that specific communication: there is no single deadline or filing route that applies to every GST vehicle verification notice.
What to do first
- Read the entire communication. Record its date, reference number, issuing authority, requested action and stated deadline. Check whether it is a notice, an order or a release document; these are not interchangeable.
- Verify authenticity before sharing sensitive records or following unusual payment or submission instructions. The Directorate General of GST Intelligence (DGGI) provides verification routes for communications using a DIN, eOffice Issue Number or GSTN RFN No., depending on the issuing platform and communication type. Use the relevant identifier and route described on the DGGI public-services page.
- Collect records connected to the specific issue. Keep the communication and any accompanying order, the invoice or other supply document, e-way bill, transport records and evidence of the vehicle that actually carried the goods.
- Compare the vehicle details. Check the vehicle number in the communication against the e-way bill and transport evidence. GSTN educational material says the e-way bill should show the latest vehicle number carrying the consignment and that vehicle details can be updated in Part B. See the GSTN welcome material.
- Respond allegation by allegation. Give a concise factual explanation for each stated discrepancy and attach the records that support it. Distinguish what you have confirmed from what you still need to verify.
- Use the instructions in the communication. Follow its stated response method and deadline, and contact the issuing authority if an instruction is unclear. The correct channel and timing depend on the particular notice and applicable procedure.
What the MOV form number means
GSTN’s official MOV forms list describes documents at different procedural stages. The number can help you identify what the document says it does; it does not, by itself, tell you the response deadline, remedy or likely outcome.
| Form | Officially described function | What to check in your document |
|---|---|---|
| MOV-06 | Order of detention under section 129(1). | Read the order and any accompanying instructions for the action requested. |
| MOV-07 | Notice under section 129(3). | Identify the allegations, requested response and stated deadline. |
| MOV-08 | Bond for provisional release of goods and conveyance. | Check the release conditions and what the document asks you to provide or undertake. |
| MOV-09 | Order of demand of tax and penalty. | Read the amount, reasons and any instructions or remedy stated in the order. |
| MOV-10 | Notice for confiscation of goods or conveyances and levy of penalty. | Identify the proposed action and respond to the stated grounds. |
| MOV-11 | Order of confiscation and demand of tax, fine and penalty. | Read the final order and its case-specific instructions carefully. |
These descriptions are from GSTN’s forms list; consult the complete document and its current legal basis rather than relying on the form label alone.
What records to keep ready
Keep documents that establish what was being transported, which vehicle carried it and how the details relate to the discrepancy raised. Depending on the issue, that may include:
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- The complete notice or order, including attachments and proof of when it was received.
- The invoice or other document of supply connected with the goods.
- The e-way bill and relevant vehicle details, including any Part B update.
- Transport records and available evidence of the vehicle actually carrying the consignment.
- Other records that directly address the allegation or factual discrepancy in the communication.
Preserve the originals and keep a copy of what you submit, along with any acknowledgement or proof of delivery. Do not send unrelated personal or business information when the notice does not call for it.
How to verify a GST notice
Start with the identifier and platform named on the communication. DGGI’s public-services guidance says verification may use a DIN, eOffice Issue Number or GSTN RFN No., according to the platform and type of communication. Confirm the identifier through the corresponding official route. If a message cannot be verified, or asks you to use an unexpected link or payment channel, contact the issuing authority through independently confirmed official contact details before responding or disclosing records.
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When to get case-specific help
Consider consulting a qualified GST practitioner or tax lawyer if the communication proposes detention, tax, penalty, confiscation or another material consequence, or if you are unsure how to address an allegation or procedural instruction. The correct response and any available remedy depend on the particular communication, issuing authority, jurisdiction and current law; a form number alone does not settle those questions.
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