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Head-to-head · Outliner Software

Workflowy vs Legend

  • Updated Oct 2026
  • Both researched from official sources
  • 6 checks side by side
Higher score Workflowy #3 in Outliner Software 9.0/10 Free plan · 7-day trial Free planFree trial✓ 0 of 4 features Visit Workflowy
Legend #4 in Outliner Software 8.8/10 Free plan Free plan✓ 4 of 4 features Visit Legend

Workflowy leads on 0 checks, Legend on 1, and 5 are even. Who comes out ahead on the 6 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreWorkflowy · 9.0/10
  • Lowest starting priceLegend · $5/mo
  • Free planboth
  • Free trialonly Workflowy
  • Most featuresLegend · 4 of 4

Workflowy scores higher on our rubric for outliner software: 9.0 against 8.8 out of 10; our editors rank them #3 and #4.

Legend is cheaper to start at $5/user/mo against $6.99/user/mo.

Workflowy is the better fit for mature general-purpose outlining. Legend is the better fit for offline-first collaborative outlining.

  • Workflowy fits best

    Mature general-purpose outlining

  • Legend fits best

    Offline-first collaborative outlining

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature Workflowy 9.0/10 Visit ↗ Legend 8.8/10 Visit ↗
At a glance
Editor score 9.0 8.8
Ranking #3 in Outliner Software #4 in Outliner Software
Best for Mature general-purpose outlining Offline-first collaborative outlining
Pricing model Free plan + paid Free plan + paid
Starting price $6.99/mo $5/mo (best)
Free plan ✓ ✓
Free trial 7 days —
Deployment Cloud, Desktop, Mobile, Browser extension Cloud, Desktop, Mobile
Platforms Web, Windows, macOS, Linux, iOS, Android, Chrome extension Web, Windows, macOS, Linux, iOS, Android
Support Email, Community, Docs Email, Community, Docs
Integrations 6 integrations 3 integrations
Built for Solo, Small business, Mid-market Solo, Small business, Mid-market
Features Workflowy 0/4 · Legend 4/4
Offline access Not checked yet ✓ (best)
Markdown support Not checked yet ✓ (best)
Real-time collaboration Not checked yet ✓ (best)
Backlinks Not checked yet ✓ (best)
Specs
App platforms Not checked yet web, Windows, macOS, Linux, iOS, Android
Export formats Not checked yet HTML, Plain Text, Markdown, OPML, JSON
Navigation modes Not checked yet zooming, filtering, Outline, List, Calendar, Group by
Our review
Pros
  • Nested outlining with search, tags, filters, mirrors, and templates
  • Node-level sharing with view, edit, and full-access permissions
  • Web, desktop, mobile, browser, API, export, and AI support
  • Offline-first editing with automatic synchronization
  • Hierarchical navigation with backlinks, mirrors, filters, and zooming
  • Available on web, desktop, and mobile platforms
Cons
  • Basic limits users to 100 nodes per month
  • Basic includes 100mb of file uploads
  • A single nested-document model may not suit every workflow
  • Advanced features are divided across paid plans
  • The $399 Lifetime plan requires a large one-time payment
  • Its broad workspace may be more than simple outlining requires
Our verdict

Workflowy is a note-taking and outlining application built around a single nested document. It is designed for people who organize notes, tasks, ideas, and plans as indented bullets, while also supporting teams that need node-level sharing…

Read the review →

Legend is an outliner and productivity workspace for organizing documents, notes, tasks, projects, emails, files, and calendars. It suits people who want hierarchical notes with deeper navigation than a basic document editor, including…

Read the review →
  1. WorkflowyOutliner Software 9.0Free plan · 7-day trial
  2. LegendOutliner Software 8.8Free plan

Strengths and trade-offs

  • Workflowy — where it wins

    • Nested outlining with search, tags, filters, mirrors, and templates
    • Node-level sharing with view, edit, and full-access permissions
    • Web, desktop, mobile, browser, API, export, and AI support

    Where it doesn't

    • Basic limits users to 100 nodes per month
    • Basic includes 100mb of file uploads
    • A single nested-document model may not suit every workflow

  • Legend — where it wins

    • Offline-first editing with automatic synchronization
    • Hierarchical navigation with backlinks, mirrors, filters, and zooming
    • Available on web, desktop, and mobile platforms

    Where it doesn't

    • Advanced features are divided across paid plans
    • The $399 Lifetime plan requires a large one-time payment
    • Its broad workspace may be more than simple outlining requires
  • Workflowy9.0/10 · Free plan · 7-day trial

    A mature outliner with broad platform coverage, sharing, exports, integrations, and AI tools.

    Visit WorkflowyFull verdict →
  • Legend8.8/10 · Free plan

    A broad, offline-first outliner with collaboration, views, backlinks, and cross-platform apps.

    Visit LegendFull verdict →

More comparisons

All outliner software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update