Head-to-head · ADP Marketplace Apps Software
When I Work vs Employee Navigator
When I Work leads on 0 checks, Employee Navigator on 0, and 1 is even. Who comes out ahead on the 1 yes/no, price and count check where we have data for both products. The editor score weighs everything else too.
Our verdict
- Highest scoreWhen I Work · 8.5/10
- Free trialonly When I Work
When I Work scores higher on our rubric for adp marketplace apps software: 8.5 against 8.2 out of 10; our editors rank them #4 and #7.
When I Work is the better fit for small teams seeking low-cost shift scheduling. Employee Navigator is the better fit for employers managing benefits enrollment and ACA reporting.
- When I Work fits best
Small teams seeking low-cost shift scheduling
- Employee Navigator fits best
Employers managing benefits enrollment and ACA reporting
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Side by side
| Feature | When I Work 8.5/10 Visit ↗ | Employee Navigator 8.2/10 Visit ↗ |
|---|---|---|
| At a glance | ||
| Editor score | 8.5 | 8.2 |
| Ranking | #4 in ADP Marketplace Apps Software | #7 in ADP Marketplace Apps Software |
| Best for | Small teams seeking low-cost shift scheduling | Employers managing benefits enrollment and ACA reporting |
| Pricing model | Paid | Paid |
| Starting price | $2.50/user/mo | — |
| Free plan | — | — |
| Free trial | 14 days | — |
| Deployment | Cloud, Mobile | Cloud, Mobile |
| Platforms | Web, iOS, Android | Web, iOS, Android |
| Support | Email, Live chat, Tickets, Docs | Email, Phone, Docs |
| Compliance | PCI DSS, SSO/SAML | SOC 2, GDPR, HIPAA, 2FA |
| Integrations | 10 integrations | 600+ integrations |
| Built for | Small business, Mid-market, Enterprise | Small business, Mid-market, Enterprise |
| Specs | ||
| ADP products supported | Not checked yet | Not checked yet |
| App category | Not checked yet | Not checked yet |
| Data sync | Not checked yet | Not checked yet |
| Setup method | Not checked yet | Not checked yet |
| Supported regions | Not checked yet | Not checked yet |
| Our review | ||
| Pros |
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| Cons |
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| Our verdict | When I Work is workforce management software for businesses with hourly and shift-based employees. Managers can create schedules, automate assignments, collect availability, approve time-off requests, publish open shifts, coordinate swaps,… Read the review → |
Employee Navigator is a cloud and mobile benefits administration and HR platform for insurance brokers, employers, and their clients. It supports online benefits setup, employee self-enrollment, plan comparison, life-event and beneficiary… Read the review → |
Strengths and trade-offs
When I Work — where it wins
- Auto-scheduling uses coverage needs, availability, and qualifications
- OpenShifts, swaps, drops, and releases simplify shift changes
- Web, iOS, Android, GPS tracking, and geofencing support distributed teams
Where it doesn't
- No perpetual free plan; the offer is a 14-day trial
- API keys, webhooks, and SAML/SSO require the Premium plan
- Per-user pricing increases as the scheduled workforce expands
Employee Navigator — where it wins
- Combines enrollment, onboarding, payroll deductions, and ACA filing
- Supports 600 integrations across carriers, payroll, TPAs, and fringe benefits
- Mobile access plus AI plan builds and employee self-service
Where it doesn't
- Plan prices require contacting sales
- Advanced capabilities are reserved for higher tiers
- COBRA administration is provided through integrated partners
- When I Work8.5/10 · 14-day trial
Affordable shift scheduling with automation, mobile apps, and payroll integrations.
Visit When I WorkFull verdict → - Employee Navigator8.2/10 · Pricing on request
A broad benefits and ACA platform with tiered broker plans and contact-sales pricing.
Visit siteFull verdict →
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All ADP marketplace apps software comparisons → · Full ranking →
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update