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Head-to-head · Catering Software

Total Party Planner vs CaterXpert

  • Updated Oct 2026
  • Both researched from official sources
  • 3 checks side by side
Higher score Total Party Planner #4 in Catering Software 8.5/10 Paid ✓ 2 of 6 features Visit site
CaterXpert #7 in Catering Software 7.7/10 Pricing on request ✓ 1 of 6 features Contact CaterXpert

Total Party Planner leads on 0 checks, CaterXpert on 0, and 3 are even. Who comes out ahead on the 3 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreTotal Party Planner · 8.5/10
  • Most featuresTotal Party Planner · 2 of 6

Total Party Planner scores higher on our rubric for catering software: 8.5 against 7.7 out of 10; our editors rank them #4 and #7.

Total Party Planner is the better fit for caterers managing events from proposal to payment. CaterXpert is the better fit for caterers managing proposals, staffing and delivery.

  • Total Party Planner fits best

    Caterers managing events from proposal to payment

  • CaterXpert fits best

    Caterers managing proposals, staffing and delivery

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Side by side

Feature Total Party Planner 8.5/10 Visit ↗ CaterXpert 7.7/10 Visit ↗
At a glance
Editor score 8.5 7.7
Ranking #4 in Catering Software #7 in Catering Software
Best for Caterers managing events from proposal to payment Caterers managing proposals, staffing and delivery
Pricing model Paid Paid
Starting price — Pricing on request
Free plan — —
Free trial — —
Deployment Cloud, Mobile Cloud
Platforms Web Web, Windows, macOS
Support Email, Phone Email, Phone
Integrations 12 integrations 2 integrations
Built for Solo, Small business, Mid-market, Enterprise Small business, Mid-market, Enterprise
Features Total Party Planner 2/6 · CaterXpert 1/6
Online ordering Not checked yet Not checked yet
Proposal tools Not checked yet Not checked yet
Menu management ✓ ✓
Event management Not checked yet Not checked yet
Payment processing ✓ (best) Not checked yet
Accounting integrations Not checked yet Not checked yet
Our review
Pros
  • Combines proposals, e-signatures, costing, BEOs and event documents.
  • Includes payment links, deposits, partial payments and reporting.
  • Connects with tools including QuickBooks, Google Calendar and Nowsta.
  • Connects proposals, production, delivery and billing in one workflow
  • Detailed kitchen, inventory, staffing and route-management tools
  • Supports cloud access on web, Windows and macOS browsers
Cons
  • No free plan is offered.
  • TPPorder is an extra-cost add-on, with different listed prices by plan.
  • Additional users cost $25/month each on the plans that list the fee.
  • Subscription pricing requires contacting sales for current amounts
  • Integrations are limited to accounting software and spreadsheets
  • Legacy technical requirements call for compatibility checking
Our verdict

Total Party Planner brings event planning and catering operations into one system for caterers and other event-focused food-service teams. It covers proposals and electronic signatures, menu and recipe costing, order tracking, staff…

Read the review →

CaterXpert is a web-based catering management system for caterers and event food-service businesses. It links sales proposals and event bookings with menu planning, kitchen production, personnel scheduling, inventory, transportation,…

Read the review →
  1. Total Party PlannerCatering Software 8.5Paid
  2. CaterXpertCatering Software 7.7Pricing on request

Strengths and trade-offs

  • Total Party Planner — where it wins

    • Combines proposals, e-signatures, costing, BEOs and event documents.
    • Includes payment links, deposits, partial payments and reporting.
    • Connects with tools including QuickBooks, Google Calendar and Nowsta.

    Where it doesn't

    • No free plan is offered.
    • TPPorder is an extra-cost add-on, with different listed prices by plan.
    • Additional users cost $25/month each on the plans that list the fee.

  • CaterXpert — where it wins

    • Connects proposals, production, delivery and billing in one workflow
    • Detailed kitchen, inventory, staffing and route-management tools
    • Supports cloud access on web, Windows and macOS browsers

    Where it doesn't

    • Subscription pricing requires contacting sales for current amounts
    • Integrations are limited to accounting software and spreadsheets
    • Legacy technical requirements call for compatibility checking

More comparisons

All catering software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update