Head-to-head · Catering Software
Total Party Planner vs CaterXpert
Total Party Planner leads on 1 check, CaterXpert on 0, and 2 are even. Who comes out ahead on the 3 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.
Our verdict
- Highest scoreTotal Party Planner · 4.3/10
- Most featuresTotal Party Planner · 2 of 6
Our editors rank Total Party Planner at #4 and CaterXpert at #7 for catering software; CaterXpert has no rubric score yet (facts researched, not yet scored), so the checks below decide.
Total Party Planner offers payment processing; CaterXpert doesn't publish it.
Total Party Planner is the better fit for caterers managing events from proposal to payment. CaterXpert is the better fit for caterers managing proposals, staffing and delivery.
- Total Party Planner fits best
Caterers managing events from proposal to payment
- CaterXpert fits best
Caterers managing proposals, staffing and delivery
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Side by side
| Feature | Total Party Planner 4.3/10 Visit ↗ | CaterXpert —/10 Visit ↗ |
|---|---|---|
| At a glance | ||
| Editor score | 4.3 | — |
| Ranking | #4 in Catering Software | #7 in Catering Software |
| Best for | Caterers managing events from proposal to payment | Caterers managing proposals, staffing and delivery |
| Pricing model | Paid | Paid |
| Starting price | Not published | Not published |
| Free plan | — | — |
| Free trial | — | — |
| Deployment | Cloud, Mobile | Cloud |
| Platforms | Web | Web, Windows, macOS |
| Support | Email, Phone | Email, Phone |
| Integrations | 12 integrations | 2 integrations |
| Built for | Solo, Small business, Mid-market, Enterprise | Small business, Mid-market, Enterprise |
| Features Total Party Planner 2/6 · CaterXpert 1/6 | ||
| Online ordering | Not published | Not published |
| Proposal tools | Not published | Not published |
| Menu management | ✓ | ✓ |
| Event management | Not published | Not published |
| Payment processing | ✓ (best) | Not published |
| Accounting integrations | Not published | Not published |
| Our review | ||
| Pros |
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| Cons |
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| Our verdict | Total Party Planner brings event planning and catering operations into one system for caterers and other event-focused food-service teams. It covers proposals and electronic signatures, menu and recipe costing, order tracking, staff… Read the review → |
CaterXpert is a web-based catering management system for caterers and event food-service businesses. It links sales proposals and event bookings with menu planning, kitchen production, personnel scheduling, inventory, transportation,… Read the review → |
Strengths and trade-offs
Total Party Planner — where it wins
- Combines proposals, e-signatures, costing, BEOs and event documents.
- Includes payment links, deposits, partial payments and reporting.
- Connects with tools including QuickBooks, Google Calendar and Nowsta.
Where it doesn't
- No free plan is offered.
- TPPorder is an extra-cost add-on, with different listed prices by plan.
- Additional users cost $25/month each on the plans that list the fee.
CaterXpert — where it wins
- Connects proposals, production, delivery and billing in one workflow
- Detailed kitchen, inventory, staffing and route-management tools
- Supports cloud access on web, Windows and macOS browsers
Where it doesn't
- Subscription pricing requires contacting sales for current amounts
- Integrations are limited to accounting software and spreadsheets
- Legacy technical requirements call for compatibility checking
- Total Party Planner4.3/10 · Paid
A broad toolkit for managing catering events, proposals, staffing and payments.
Visit siteFull verdict → - CaterXpert—/10 · Pricing on request
A broad event-to-invoice system for caterers managing complex operations.
Contact CaterXpertFull verdict →
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- CaterTrax vs CaterXpert
All catering software comparisons → · Full ranking →
Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026