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Head-to-head · Asset Tracking Software

Reftab vs InvGate Insight

  • Updated Oct 2026
  • Both researched from official sources
  • 3 checks side by side
Higher score Reftab #4 in Asset Tracking Software 8.8/10 Free plan · 14-day trial Free planFree trial✓ 1 of 5 features Visit Reftab
InvGate Insight #6 in Asset Tracking Software 8.6/10 30-day trial Free trial✓ 0 of 5 features Visit InvGate

Reftab leads on 1 check, InvGate Insight on 1, and 1 is even. Who comes out ahead on the 3 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreReftab · 8.8/10
  • Free planonly Reftab
  • Free trialboth
  • Most featuresReftab · 1 of 5

Reftab scores higher on our rubric for asset tracking software: 8.8 against 8.6 out of 10; our editors rank them #4 and #6.

Reftab offers free plan; InvGate Insight doesn't. InvGate Insight leads on asset limit: 500 assets versus 50 assets.

Reftab is the better fit for IT teams managing hardware and software assets. InvGate Insight is the better fit for mid-market teams needing extensive asset discovery.

  • Reftab fits best

    IT teams managing hardware and software assets

  • InvGate Insight fits best

    Mid-market teams needing extensive asset discovery

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature Reftab 8.8/10 Visit ↗ InvGate Insight 8.6/10 Visit ↗
At a glance
Editor score 8.8 8.6
Ranking #4 in Asset Tracking Software #6 in Asset Tracking Software
Best for IT teams managing hardware and software assets Mid-market teams needing extensive asset discovery
Pricing model Free plan + paid Paid
Starting price $9/user/yr $5/device/yr
Free plan ✓ (best) —
Free trial 14 days 30 days
Free trial length 14 days 30 days · no card needed
Deployment Cloud, Mobile Cloud, Self-hosted
Platforms Web, iOS, Android Web, Windows, macOS, Linux, Android
Integrations 15 integrations 17 integrations
Features Reftab 1/5 · InvGate Insight 0/5
Barcode scanning ✓ (best) Not checked yet
QR code scanning Not checked yet Not checked yet
Check-in/check-out Not checked yet Not checked yet
Mobile apps Not checked yet Not checked yet
GPS location tracking Not checked yet Not checked yet
Specs
Asset limit 50 assets 500 assets (best)
Our review
Pros
  • Tracks hardware, licenses, SaaS usage, renewals, and assignments
  • Free plan includes mobile apps plus barcode and QR-code support
  • Connects with Intune, Jamf, Jira, Okta, and other IT tools
  • Discovers hardware, software, cloud, and network assets through varied methods
  • Maps relationships automatically in a unified CMDB and asset inventory
  • Supports cloud or self-hosted deployment with broad integrations
Cons
  • Free plan is limited to 50 assets
  • Hardware Asset Management starts at $125 per month
  • Contract management is less deep than dedicated SaaS-management tools
  • Annual Starter pricing begins at $1,499
  • Pro pricing is based on $5 per IP device per year
  • A 500-asset limit may constrain larger inventories
Our verdict

Reftab is a cloud-based IT asset management platform for organizations managing hardware, software, users, and IT spend. It is suited to IT teams that need one system for asset assignment, check-in and checkout, audits, maintenance,…

Read the review →

InvGate Insight, now called InvGate Asset Management, centralizes discovery and lifecycle administration for hardware, software, cloud resources, and network devices. It is designed for mid-market and enterprise IT teams that need…

Read the review →
  1. ReftabAsset Tracking Software 8.8Free plan · 14-day trial
  2. InvGate InsightAsset Tracking Software 8.630-day trial

Strengths and trade-offs

  • Reftab — where it wins

    • Tracks hardware, licenses, SaaS usage, renewals, and assignments
    • Free plan includes mobile apps plus barcode and QR-code support
    • Connects with Intune, Jamf, Jira, Okta, and other IT tools

    Where it doesn't

    • Free plan is limited to 50 assets
    • Hardware Asset Management starts at $125 per month
    • Contract management is less deep than dedicated SaaS-management tools

  • InvGate Insight — where it wins

    • Discovers hardware, software, cloud, and network assets through varied methods
    • Maps relationships automatically in a unified CMDB and asset inventory
    • Supports cloud or self-hosted deployment with broad integrations

    Where it doesn't

    • Annual Starter pricing begins at $1,499
    • Pro pricing is based on $5 per IP device per year
    • A 500-asset limit may constrain larger inventories
  • Reftab8.8/10 · Free plan · 14-day trial

    A flexible ITAM platform with strong software tracking and a useful free plan.

    Visit ReftabFull verdict →
  • InvGate Insight8.6/10 · 30-day trial

    A deep discovery and CMDB platform for mid-market and enterprise IT environments.

    Visit InvGateFull verdict →

More comparisons

All asset tracking software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update