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Head-to-head · Worship Planning Software

Planning by WorshipTools vs Ministry Planner

  • Updated Oct 2026
  • Both researched from official sources
  • 5 checks side by side
Higher score Planning by WorshipTools #3 in Worship Planning Software 9.1/10 Free plan Free plan✓ 4 of 5 features Visit WorshipTools
Ministry Planner #13 in Worship Planning Software 8.0/10 Free plan · 30-day trial Free planFree trial✓ 4 of 5 features Try Ministry Planner

Planning by WorshipTools leads on 0 checks, Ministry Planner on 0, and 5 are even. Who comes out ahead on the 5 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scorePlanning by WorshipTools · 9.1/10
  • Free planboth
  • Free trialonly Ministry Planner

Planning by WorshipTools scores higher on our rubric for worship planning software: 9.1 against 8.0 out of 10; our editors rank them #3 and #13.

On mobile access, Planning by WorshipTools gives you Both where Ministry Planner offers None.

Planning by WorshipTools is the better fit for teams using connected worship tools. Ministry Planner is the better fit for multi-campus churches with complex planning.

  • Planning by WorshipTools fits best

    Teams using connected worship tools

  • Ministry Planner fits best

    Multi-campus churches with complex planning

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Side by side

Feature Planning by WorshipTools 9.1/10 Visit ↗ Ministry Planner 8.0/10 Visit ↗
At a glance
Editor score 9.1 8.0
Ranking #3 in Worship Planning Software #13 in Worship Planning Software
Best for Teams using connected worship tools Multi-campus churches with complex planning
Pricing model Free plan + paid Free plan + paid
Starting price — $39/mo
Free plan ✓ ✓
Free trial — 30 days
Deployment Cloud, Mobile Cloud
Platforms Web, iOS, Android Web
Support Email, Community, Docs Email, Community
Compliance GDPR, PCI DSS SOC 2
Integrations 10 integrations 5 integrations
Built for Small business, Mid-market, Enterprise Small business, Mid-market
Features Planning by WorshipTools 4/5 · Ministry Planner 4/5
Service templates Not checked yet Not checked yet
Participant assignments ✓ ✓
Volunteer scheduling ✓ ✓
Service calendar ✓ ✓
Team notifications ✓ ✓
Specs
Mobile access Both None
Our review
Pros
  • Free tier includes unlimited services and songs
  • Scheduling, reminders, calendars, and team messaging in one app
  • Syncs with Presenter, Charts, SongSelect, and rehearsal tools
  • Connects teaching plans, service elements, rosters, and run sheets
  • Supports multi-campus planning with timing, collaboration, and version history
  • Includes Planning Center, CCB, Google Calendar, and Google Drive integrations
Cons
  • Free plan limits storage to 500 MB
  • Free plan supports 10 users and 15 items per service
  • Advanced permissions and simultaneous Presenter sessions require Pro Plus
  • Paid plans begin at $49 per month
  • The platform listing is web-only
  • Higher integration limits require the Grow or Multiply plans
Our verdict

Planning by WorshipTools is a web and mobile application for churches and worship teams. It brings service orders, songs, slides, scripture, notes, volunteer assignments, calendars, reminders, and team messaging into one workspace. Teams…

Read the review →

Ministry Planner is church operations software for staff and ministry teams managing teaching calendars, series, services, volunteers, and collaboration. Its workflow connects series details and creative briefs with service elements,…

Read the review →
  1. Planning by WorshipToolsWorship Planning Software 9.1Free plan
  2. Ministry PlannerWorship Planning Software 8.0Free plan · 30-day trial

Strengths and trade-offs

  • Planning by WorshipTools — where it wins

    • Free tier includes unlimited services and songs
    • Scheduling, reminders, calendars, and team messaging in one app
    • Syncs with Presenter, Charts, SongSelect, and rehearsal tools

    Where it doesn't

    • Free plan limits storage to 500 MB
    • Free plan supports 10 users and 15 items per service
    • Advanced permissions and simultaneous Presenter sessions require Pro Plus

  • Ministry Planner — where it wins

    • Connects teaching plans, service elements, rosters, and run sheets
    • Supports multi-campus planning with timing, collaboration, and version history
    • Includes Planning Center, CCB, Google Calendar, and Google Drive integrations

    Where it doesn't

    • Paid plans begin at $49 per month
    • The platform listing is web-only
    • Higher integration limits require the Grow or Multiply plans

More comparisons

All worship planning software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update