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Head-to-head · Onboarding Software

Paylocity vs Newployee

  • Updated Oct 2026
  • Both researched from official sources
  • 3 checks side by side
Higher score Paylocity #4 in Onboarding Software 7.9/10 Pricing on request ✓ 0 of 5 features Visit Paylocity
Newployee #7 in Onboarding Software 7.8/10 Free plan Free plan✓ 2 of 5 features Visit Newployee

Paylocity leads on 0 checks, Newployee on 1, and 2 are even. Who comes out ahead on the 3 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scorePaylocity · 7.9/10
  • Free planonly Newployee
  • Most featuresNewployee · 2 of 5

Paylocity scores higher on our rubric for onboarding software: 7.9 against 7.8 out of 10; our editors rank them #4 and #7.

Newployee offers free plan; Paylocity doesn't.

Paylocity is the better fit for organizations seeking an established HCM suite. Newployee is the better fit for budget-conscious teams seeking automated journeys.

  • Paylocity fits best

    Organizations seeking an established HCM suite

  • Newployee fits best

    Budget-conscious teams seeking automated journeys

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature Paylocity 7.9/10 Visit ↗ Newployee 7.8/10 Visit ↗
At a glance
Editor score 7.9 7.8
Ranking #4 in Onboarding Software #7 in Onboarding Software
Best for Organizations seeking an established HCM suite Budget-conscious teams seeking automated journeys
Pricing model Paid Free plan + paid
Starting price Pricing on request —
Free plan — ✓ (best)
Free trial — —
Deployment Cloud, Mobile Cloud
Platforms Web, iOS, Android Web
Integrations 350+ integrations 8 integrations
Built for Small business, Mid-market, Enterprise Small business, Mid-market, Enterprise
Features Paylocity 0/5 · Newployee 2/5
E-signatures Not checked yet Not checked yet
Workflow automation Not checked yet ✓ (best)
HRIS integrations Not checked yet ✓ (best)
Employee portal Not checked yet Not checked yet
Mobile access Not checked yet Not checked yet
Specs
Supported languages Not checked yet Not checked yet
Our review
Pros
  • Digital onboarding checklists, compliance forms, signatures, and training
  • 350 integrations plus developer APIs and webhooks
  • Web and mobile access with employee self-service across HR tasks
  • Free plan includes surveys, templates, and centralized task management
  • AI creates journeys with tasks, owners, milestones, and reminders
  • Covers preboarding, onboarding, crossboarding, and offboarding workflows
Cons
  • Onboarding is one component of a broader HCM suite.
  • Pricing requires a sales conversation.
  • No free plan is offered.
  • Web-only deployment may not fit teams requiring a native mobile app
  • Slack, Teams, analytics, and implementation support require Advanced
  • SSO, HRIS, ATS integrations, and dedicated success are Enterprise features
Our verdict

Paylocity is a cloud-based human capital management platform for organizations managing HR, payroll, workforce operations, talent, benefits, and employee engagement. Its onboarding tools cover digital checklists, compliance forms,…

Read the review →

Newployee structures employee onboarding, preboarding, crossboarding, and offboarding as guided journeys. It is aimed at HR teams and the managers, buddies, IT, Finance, Admin, and other departments sharing transition responsibilities.…

Read the review →
  1. PaylocityOnboarding Software 7.9Pricing on request
  2. NewployeeOnboarding Software 7.8Free plan

Strengths and trade-offs

  • Paylocity — where it wins

    • Digital onboarding checklists, compliance forms, signatures, and training
    • 350 integrations plus developer APIs and webhooks
    • Web and mobile access with employee self-service across HR tasks

    Where it doesn't

    • Onboarding is one component of a broader HCM suite.
    • Pricing requires a sales conversation.
    • No free plan is offered.

  • Newployee — where it wins

    • Free plan includes surveys, templates, and centralized task management
    • AI creates journeys with tasks, owners, milestones, and reminders
    • Covers preboarding, onboarding, crossboarding, and offboarding workflows

    Where it doesn't

    • Web-only deployment may not fit teams requiring a native mobile app
    • Slack, Teams, analytics, and implementation support require Advanced
    • SSO, HRIS, ATS integrations, and dedicated success are Enterprise features
  • Paylocity7.9/10 · Pricing on request

    A broad HCM suite that adds structured onboarding to payroll, workforce, and talent workflows.

    Visit PaylocityFull verdict →
  • Newployee7.8/10 · Free plan

    A broad onboarding workflow platform with a useful free plan and AI-assisted journey creation.

    Visit NewployeeFull verdict →

More comparisons

All onboarding software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update