Suggestions appear as you type. Use the up and down arrows to choose one and Enter to open it.

This page's audience our own tag's counts — open to see them
–Visits
–Page views
–Clicks to vendors
–Time on page
–Reading now
Clicks to vendors, by tool
  • –
Top countries
  • –
Devices
  • –

– · visits, page views and clicks counted by our own tag, which counts more than our checked analytics; every figure rounded down · how we count

Head-to-head · Employee Onboarding Software

OnboardSwift vs Whale

  • Updated Oct 2026
  • Both researched from official sources
  • 8 checks side by side
Higher score OnboardSwift #8 in Employee Onboarding Software 8.1/10 14-day trial Free trial✓ 5 of 6 features Visit OnboardSwift
Whale #33 in Employee Onboarding Software 5.4/10 Free plan Free plan✓ 5 of 6 features Visit Whale

OnboardSwift leads on 1 check, Whale on 1, and 6 are even. Who comes out ahead on the 8 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreOnboardSwift · 8.1/10
  • Lowest starting priceOnboardSwift · $2.80/user/mo
  • Free planonly Whale
  • Free trialonly OnboardSwift

OnboardSwift scores higher on our rubric for employee onboarding software: 8.1 against 5.4 out of 10; our editors rank them #8 and #33.

Whale offers free plan; OnboardSwift doesn't. OnboardSwift is cheaper to start at $2.80/user/mo against $249/user/mo.

OnboardSwift is the better fit for budget-conscious teams needing broad onboarding basics. Whale is the better fit for teams combining SOP training with onboarding.

  • OnboardSwift fits best

    Budget-conscious teams needing broad onboarding basics

  • Whale fits best

    Teams combining SOP training with onboarding

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature OnboardSwift 8.1/10 Visit ↗ Whale 5.4/10 Visit ↗
At a glance
Editor score 8.1 5.4
Ranking #8 in Employee Onboarding Software #33 in Employee Onboarding Software
Best for Budget-conscious teams needing broad onboarding basics Teams combining SOP training with onboarding
Pricing model Paid Free plan + paid
Starting price $2.80/user/mo (best) $249/mo
Free plan — ✓ (best)
Free trial 14 days —
Deployment Cloud Cloud, Mobile, Browser extension
Platforms Web Web, iOS, Android, Chrome extension
Integrations 5,000+ integrations 17 integrations
Features OnboardSwift 5/6 · Whale 5/6
Workflow automation ✓ ✓
Document collection ✓ (best) Not checked yet
Training content ✓ ✓
Progress reporting ✓ ✓
HRIS integrations ✓ ✓
Mobile access Not checked yet ✓ (best)
Our review
Pros
  • Role-based workflows cover hires, onboarding tasks, and offboarding.
  • Documents, e-signatures, equipment, training, and audit trails are included.
  • SSO, administrator MFA, AI features, and API access extend its scope.
  • Free plan includes documentation tools, Step Recorder, and checklists
  • Training flows, quizzes, assignments, and completion tracking support onboarding
  • HRIS integrations, mobile apps, AI search, and e-signatures extend its reach
Cons
  • Starter does not include integrations, AI Copilot, or the training hub.
  • Listed per-employee prices use annual billing and minimum employee counts apply.
  • Enterprise uses volume pricing rather than a fixed published amount.
  • Paid workspace pricing starts at $249 per month billed annually
  • Advanced capabilities are divided across Scale, Advance, and Enterprise tiers
  • Its focus is SOPs and training rather than new-hire paperwork collection
Our verdict

OnboardSwift is a web-based employee onboarding and HR workflow platform for HR teams and growing organizations. It supports employees, contractors, and candidates across hiring, onboarding, and offboarding. Core capabilities include a…

Read the review →

Whale is a web-based platform for documenting standard operating procedures, organizing company knowledge, and training employees. It suits teams that want onboarding to combine process guidance with structured learning. Teams can create…

Read the review →
  1. OnboardSwiftEmployee Onboarding Software 8.114-day trial
  2. WhaleEmployee Onboarding Software 5.4Free plan

Strengths and trade-offs

  • OnboardSwift — where it wins

    • Role-based workflows cover hires, onboarding tasks, and offboarding.
    • Documents, e-signatures, equipment, training, and audit trails are included.
    • SSO, administrator MFA, AI features, and API access extend its scope.

    Where it doesn't

    • Starter does not include integrations, AI Copilot, or the training hub.
    • Listed per-employee prices use annual billing and minimum employee counts apply.
    • Enterprise uses volume pricing rather than a fixed published amount.

  • Whale — where it wins

    • Free plan includes documentation tools, Step Recorder, and checklists
    • Training flows, quizzes, assignments, and completion tracking support onboarding
    • HRIS integrations, mobile apps, AI search, and e-signatures extend its reach

    Where it doesn't

    • Paid workspace pricing starts at $249 per month billed annually
    • Advanced capabilities are divided across Scale, Advance, and Enterprise tiers
    • Its focus is SOPs and training rather than new-hire paperwork collection

More comparisons

All employee onboarding software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update