Microsoft Purview Records Management vs Zasio Versatile

MPMicrosoft Purview Records Management9.0Visit Zasio Versatile8.5Visit

Higher score MP Microsoft Purview Records Management #2 in Records Management Software 9.0/10 Paid ✓ 3 of 4 features Visit site

vs

Zasio Versatile #7 in Records Management Software 8.5/10 Pricing on request ✓ 4 of 4 features Visit Zasio

• Microsoft Purview Records Management fits best

  Microsoft users seeking low-cost records controls

• Zasio Versatile fits best

  Organizations managing physical and digital records

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Side by side

Feature	MPMicrosoft Purview Records Management 9.0/10 Visit ↗	Zasio Versatile 8.5/10 Visit ↗
At a glance
Editor score	9.0	8.5
Ranking	#2 in Records Management Software	#7 in Records Management Software
Best for	Microsoft users seeking low-cost records controls	Organizations managing physical and digital records
Pricing model	Paid	Paid
Starting price	$12/user/mo	Pricing on request
Free plan	—	Not checked yet
Free trial	—	—
Deployment	Cloud	Cloud, Self-hosted, Desktop, Mobile
Platforms	Web	Web, Windows, iOS, Android
Support	Docs	Email, Phone
Built for	Mid-market, Enterprise	Small business, Mid-market, Enterprise
Features Microsoft Purview Records Management 3/4 · Zasio Versatile 4/4
Retention rules	✓	✓
Legal holds	Not checked yet	✓ (best)
Disposition workflow	✓	✓
Audit trail	✓	✓
Specs
Classification method	Rule_based	Rule_based
Deployment model	Cloud	Not checked yet
Our review
Pros	Retention labels, file plans, and event-based retention support lifecycle control Disposition reviews, proof of disposition, and export support accountable deletion Record restrictions and audit logging help protect and trace managed content	Manages retention, legal holds, disposition approvals, and detailed audit trails Tracks physical boxes and files with barcode, RFID, circulation, and locations Connects with SharePoint, Microsoft 365, cloud storage, databases, and file systems
Cons	Web-only platform coverage limits deployment flexibility No free plan is available Legal holds are handled under Purview eDiscovery rather than Records Management	Pricing requires contacting Zasio Some legal hold, approval, and integration capabilities are tier-dependent Its breadth may exceed the needs of teams seeking simple records tracking
Our verdict	Microsoft Purview Records Management is a cloud service for managing regulatory, legal, and business-critical records across Microsoft 365. It is aimed at organizations managing documents, email, and other Microsoft 365 content through… Read the review →	Zasio Versatile is a records and information governance platform for organizations managing physical records, electronic documents, retention schedules, and disposition processes. It supports repository-based and in-place governance for… Read the review →

Strengths and trade-offs

• Microsoft Purview Records Management — where it wins

  • Retention labels, file plans, and event-based retention support lifecycle control
  • Disposition reviews, proof of disposition, and export support accountable deletion
  • Record restrictions and audit logging help protect and trace managed content

  Where it doesn't

  • Web-only platform coverage limits deployment flexibility
  • No free plan is available
  • Legal holds are handled under Purview eDiscovery rather than Records Management

• Zasio Versatile — where it wins

  • Manages retention, legal holds, disposition approvals, and detailed audit trails
  • Tracks physical boxes and files with barcode, RFID, circulation, and locations
  • Connects with SharePoint, Microsoft 365, cloud storage, databases, and file systems

  Where it doesn't

  • Pricing requires contacting Zasio
  • Some legal hold, approval, and integration capabilities are tier-dependent
  • Its breadth may exceed the needs of teams seeking simple records tracking

• MPMicrosoft Purview Records Management9.0/10 · Paid

  A Microsoft 365 records control layer with detailed retention and disposition workflows.

  Visit siteFull verdict →
• Zasio Versatile8.5/10 · Pricing on request

  A broad governance platform for organizations managing physical and digital records.

  Visit ZasioFull verdict →