Head-to-head · Records Management Software
Microsoft Purview Records Management vs OpenText Documentum Records Manager
Microsoft Purview Records Management leads on 0 checks, OpenText Documentum Records Manager on 0, and 4 are even. Who comes out ahead on the 4 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.
Our verdict
- Highest scoreMicrosoft Purview Records Management · 9.0/10
- Most featuresMicrosoft Purview Records Management · 3 of 4
Microsoft Purview Records Management scores higher on our rubric for records management software: 9.0 against 8.7 out of 10; our editors rank them #2 and #5.
Microsoft Purview Records Management is the better fit for microsoft users seeking low-cost records controls. OpenText Documentum Records Manager is the better fit for enterprises needing federated records management.
- Microsoft Purview Records Management fits best
Microsoft users seeking low-cost records controls
- OpenText Documentum Records Manager fits best
Enterprises needing federated records management
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Side by side
| Feature | Microsoft Purview Records Management 9.0/10 Visit ↗ | OpenText Documentum Records Manager 8.7/10 Visit ↗ |
|---|---|---|
| At a glance | ||
| Editor score | 9.0 | 8.7 |
| Ranking | #2 in Records Management Software | #5 in Records Management Software |
| Best for | Microsoft users seeking low-cost records controls | Enterprises needing federated records management |
| Pricing model | Paid | Paid |
| Starting price | $12/user/mo | — |
| Free plan | — | — |
| Free trial | — | — |
| Deployment | Cloud | Cloud |
| Platforms | Web | Web |
| Support | Docs | Email, Tickets, Community |
| Built for | Mid-market, Enterprise | Enterprise |
| Features Microsoft Purview Records Management 3/4 · OpenText Documentum Records Manager 1/4 | ||
| Retention rules | ✓ | ✓ |
| Legal holds | Not checked yet | Not checked yet |
| Disposition workflow | ✓ (best) | Not checked yet |
| Audit trail | ✓ (best) | Not checked yet |
| Specs | ||
| Classification method | Rule_based | Rule_based |
| Deployment model | Cloud | Not checked yet |
| Our review | ||
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| Our verdict | Microsoft Purview Records Management is a cloud service for managing regulatory, legal, and business-critical records across Microsoft 365. It is aimed at organizations managing documents, email, and other Microsoft 365 content through… Read the review → |
OpenText Documentum Records Manager is designed for enterprises that need centralized governance across electronic documents, email, and physical media. It applies system-enforced records lifecycle policies across content types and… Read the review → |
Strengths and trade-offs
Microsoft Purview Records Management — where it wins
- Retention labels, file plans, and event-based retention support lifecycle control
- Disposition reviews, proof of disposition, and export support accountable deletion
- Record restrictions and audit logging help protect and trace managed content
Where it doesn't
- Web-only platform coverage limits deployment flexibility
- No free plan is available
- Legal holds are handled under Purview eDiscovery rather than Records Management
OpenText Documentum Records Manager — where it wins
- Manages electronic, email, and physical records in one system
- Automates capture, classification, retention, and disposition controls
- Searches across repositories with Office and SharePoint integrations
Where it doesn't
- Paid software with no free plan
- May be more than smaller teams need for basic document storage
- Listed integrations focus on Microsoft Office and SharePoint
- Microsoft Purview Records Management9.0/10 · Paid
A Microsoft 365 records control layer with detailed retention and disposition workflows.
Visit siteFull verdict → - OpenText Documentum Records Manager8.7/10 · Paid
A policy-driven records platform for organizations managing content across repositories.
Visit OpenTextFull verdict →
Microsoft Purview Records Management vs OpenText Documentum Records Manager: questions
Which is better for records management software, Microsoft Purview Records Management or OpenText Documentum Records Manager?
Microsoft Purview Records Management scores higher on our rubric for records management software: 9.0 against 8.7 out of 10; our editors rank them #2 and #5.
How do Microsoft Purview Records Management and OpenText Documentum Records Manager compare?
All 4 checks we put side by side come out level: neither leads on any.
Do Microsoft Purview Records Management and OpenText Documentum Records Manager have a free plan?
Microsoft Purview Records Management: No. OpenText Documentum Records Manager: No.
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All records management software comparisons → · Full ranking →
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
Last updated · How we research and update