KoboToolbox vs Device Magic

KoboToolbox8.7Visit Device Magic8.5Visit

Higher score KoboToolbox #3 in Mobile Forms Automation Software 8.7/10 Free plan Free plan✓ 0 of 4 features Visit KoboToolbox

vs

Device Magic #5 in Mobile Forms Automation Software 8.5/10 Pricing on request ✓ 0 of 4 features Visit Device Magic

• KoboToolbox fits best

  Teams seeking open-source surveys with a free plan

• Device Magic fits best

  Field teams needing forms, routing, and custom reports

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Side by side

Feature	KoboToolbox 8.7/10 Visit ↗	Device Magic 8.5/10 Visit ↗
At a glance
Editor score	8.7	8.5
Ranking	#3 in Mobile Forms Automation Software	#5 in Mobile Forms Automation Software
Best for	Teams seeking open-source surveys with a free plan	Field teams needing forms, routing, and custom reports
Pricing model	Free plan + paid	Paid
Starting price	$21/mo	—
Free plan	✓ (best)	Not checked yet
Free trial	—	—
Deployment	Cloud, Self-hosted, Mobile	Cloud, Self-hosted, Desktop, Mobile
Platforms	Web, Android	Web, Windows, iOS, Android
Support	Community, Docs	Email, Live chat, Phone, Docs · 24/7
Built for	Solo, Small business, Mid-market, Enterprise	Small business, Mid-market, Enterprise
Features KoboToolbox 0/4 · Device Magic 0/4
Offline form access	Not checked yet	Not checked yet
Workflow automation	Not checked yet	Not checked yet
Signature capture	Not checked yet	Not checked yet
Photo capture	Not checked yet	Not checked yet
Specs
Mobile platforms	Not checked yet	Not checked yet
Submission limit	Not checked yet	Not checked yet
Our review
Pros	Offline and online collection with GPS and multimedia questions XLSForm, skip logic, validation, reports, APIs, and webhooks Cloud or self-hosted deployment with Android data collection	Offline form completion syncs automatically when connectivity returns. Conditional forms support validation and rich media capture. Dispatches, routing, integrations, and custom reports connect field work.
Cons	Listed integrations are limited beyond API and webhook access Professional support and two-factor authentication require the top tier Paid Community pricing is higher than Starter for larger submission volumes	Pricing requires contacting sales rather than comparing published prices. Analytics and SSO are listed with Enterprise, not Max. Self-hosted deployment may not suit teams seeking cloud-only operations.
Our verdict	KoboToolbox is a web-based survey and data collection platform for humanitarian, development, environmental, research, and other social-impact organizations. Teams can build forms or import XLSForms, collect responses through browser forms… Read the review →	Device Magic helps professional teams collect and route business data through mobile apps and a web browser. Its form builder supports conditional logic and validation, while offline completion and automatic synchronization suit work where… Read the review →

Strengths and trade-offs

• KoboToolbox — where it wins

  • Offline and online collection with GPS and multimedia questions
  • XLSForm, skip logic, validation, reports, APIs, and webhooks
  • Cloud or self-hosted deployment with Android data collection

  Where it doesn't

  • Listed integrations are limited beyond API and webhook access
  • Professional support and two-factor authentication require the top tier
  • Paid Community pricing is higher than Starter for larger submission volumes

• Device Magic — where it wins

  • Offline form completion syncs automatically when connectivity returns.
  • Conditional forms support validation and rich media capture.
  • Dispatches, routing, integrations, and custom reports connect field work.

  Where it doesn't

  • Pricing requires contacting sales rather than comparing published prices.
  • Analytics and SSO are listed with Enterprise, not Max.
  • Self-hosted deployment may not suit teams seeking cloud-only operations.

• KoboToolbox8.7/10 · Free plan

  Flexible offline surveys with open-source deployment and a free nonprofit plan.

  Visit KoboToolboxFull verdict →
• Device Magic8.5/10 · Pricing on request

  Offline forms, dispatch workflows, and custom reports for field operations.

  Visit Device MagicFull verdict →