IntakeQ vs FormsHQ

IntakeQ8.8Visit FFormsHQ8.6Visit

Higher score IntakeQ #5 in Client Intake Software 8.8/10 14-day trial Free trial✓ 5 of 5 features Visit IntakeQ

vs

F FormsHQ #7 in Client Intake Software 8.6/10 Free plan Free plan✓ 5 of 5 features Visit FormsHQ

• IntakeQ fits best

  Established practices needing structured intake

• FormsHQ fits best

  Workflow-heavy teams using AI-assisted forms

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Side by side

Feature	IntakeQ 8.8/10 Visit ↗	FFormsHQ 8.6/10 Visit ↗
At a glance
Editor score	8.8	8.6
Ranking	#5 in Client Intake Software	#7 in Client Intake Software
Best for	Established practices needing structured intake	Workflow-heavy teams using AI-assisted forms
Pricing model	Paid	Free plan + paid
Starting price	$29.90/mo	$29/mo (best)
Free plan	—	✓ (best)
Free trial	14 days	—
Deployment	Cloud	Cloud
Platforms	Web	Web
Support	Phone, Docs	Email, Phone
Integrations	1,500+ integrations	6 integrations
Built for	Solo, Small business, Mid-market	Small business, Mid-market
Features IntakeQ 5/5 · FormsHQ 5/5
Client portal	✓	✓
E-signatures	✓	✓
Document uploads	✓	✓
Payment collection	✓	✓
Custom branding	✓	✓
Specs
Workflow automation	Conditional	Conditional
Our review
Pros	Conditional forms, e-signatures, attachments, and secure document sharing Client portal, messaging, scheduling, payments, invoicing, and telehealth REST API, webhooks, and integrations with Dropbox, Zapier, and practice systems	AI-assisted form design from plain-language briefs Approval routing, document generation, payments, and signature gates CRM, spreadsheet, email, calendar, and automation handoffs
Cons	No free plan; the trial lasts 14 days The lowest plan is limited to forms and low-volume use Regular-plan pricing differs across published plan pages	Web-only access limits platform flexibility The free plan allows one published form and includes FormsHQ branding Advanced workflow features require higher paid tiers
Our verdict	IntakeQ is cloud-based client intake and practice-management software for clinicians, allied health practitioners, and healthcare practices. Its core workflow covers customizable online forms, conditional logic, electronic signatures, file… Read the review →	FormsHQ is a web-based form workflow product for service businesses and operational teams. It combines branded intake forms with conditional pages, submission qualification, reviewer assignment, approval routing, document generation,… Read the review →

Strengths and trade-offs

• IntakeQ — where it wins

  • Conditional forms, e-signatures, attachments, and secure document sharing
  • Client portal, messaging, scheduling, payments, invoicing, and telehealth
  • REST API, webhooks, and integrations with Dropbox, Zapier, and practice systems

  Where it doesn't

  • No free plan; the trial lasts 14 days
  • The lowest plan is limited to forms and low-volume use
  • Regular-plan pricing differs across published plan pages

• FormsHQ — where it wins

  • AI-assisted form design from plain-language briefs
  • Approval routing, document generation, payments, and signature gates
  • CRM, spreadsheet, email, calendar, and automation handoffs

  Where it doesn't

  • Web-only access limits platform flexibility
  • The free plan allows one published form and includes FormsHQ branding
  • Advanced workflow features require higher paid tiers

• IntakeQ8.8/10 · 14-day trial

  A broad intake and practice-management suite for established healthcare practices.

  Visit IntakeQFull verdict →
• FFormsHQ8.6/10 · Free plan

  A web-based intake platform for teams that need forms tied to approval and document workflows.

  Visit FormsHQFull verdict →